Accounts Payables & Payroll Specialist

Description

Committed to our Team, Craft & Community, Since 1910

Join the always-growing Team at Ellsworth Creamery as we work with our cooperative of local farmers to create award-winning cheese!

Job Title: Patron and Accounts Payables Specialist 

Reports To: Finance Manager  

Status: Non-Exempt/Full Time Hourly  

Supervises: None 

General Description:   The Accounts Payables & Payroll Specialist is a dual-role position responsible for managing both vendor accounts payable and cooperative patron payroll processes. This role requires exceptional attention to detail, regulatory compliance awareness, and the ability to work cross-functionally in a fast-paced environment. The Specialist role will ensure accurate, timely payments, maintain clean financial records, support analytics and forecasting efforts, and promote continual improvement of financial operations. This position has direct interfacing with the Cooperative Patron Producers and requires a high level of confidentiality as well as customer service.

Duties and Responsibilities:

• Maintain patron and vendor accounts including set up, auditing, inquiries, and changes.
• Maintain all W-9s and 1099s for vendors and patrons. 
• Ensure that statements and records comply with laws and regulations.
• Enter invoices and milk load manifests daily.
• Process payments weekly to comply with vendor terms and reviewing for discount potential.
• Process bi-monthly patron payroll payments in accordance with USDA regulations.
• Maintain records in multiple online systems.
• Assist and support leadership, team members and internal customers with reports, month end processes, and other requests.
• Reconcile accounts monthly and provide proper support.
• Identify and create efficiencies within department.
• Assist with building out and supporting forecasting and cost-saving analytics.
• Protects organization’s value by keeping information confidential.
• Other duties as assigned.

Requirements

Required Skills and Abilities:

• Associate’s degree in accounting or related field.
• Minimum of 3 years of job-related experience. 
• Above average communication skills include written, verbal, and computer programs knowledge. 
• Detail minded. 
• Ability to multitask. 

Physical Requirements:

• Ability to lift 35+ lbs. 
• Ability to operate normal office equipment. 
• Extensive use of computers. 
• Pass a drug & alcohol screen as well as a general background check.

Work Environment / Environment Condition:

• Regular attendance and punctuality are essential.
• Professional, business-casual office setting, within a Dairy Plant.
• Must adhere to all food and plant safety policies and regulations. 
• Working hours will be determined, but generally will be day shift hours, Monday - Friday.

ABOUT ELLSWORTH CREAMERY: At Ellsworth Creamery, our team members are more than employees; you are like family and we want you to succeed. This culture has contributed to the longevity of our staff, whose careers at Ellsworth Creamery span 10, 20 and even 50 years! Our Ellsworth, Wisconsin facility specializes solely in the production of our world-famous All Natural White Cheddar Cheese Curds, both natural and flavored, our All Natural Cheddar Cheese Curd Crumbles and sweet whey powder.

Benefits Package:

• Full Time employees are eligible for benefits on the 1st of the month, following 30 days of employment.
• Medical, Health Savings Account, Dental, Vision, Accident, Critical Illness and Hospital insurances available.
• Employee Assistance Program (EAP) and other free resources.
• 401k match, Paid Time Off & Holiday Pay!