Contract Administrator

Description

The Contracts Administrator for the RBS Service Division manages all aspects of contract administration, including drafting, reviewing, negotiating, and ensuring compliance with contractual agreements. This role will support the Service Division by streamlining the contract process, minimizing risk, and ensuring adherence to company standards and customer requirements

Requirements

1. Contract Management:

· Review, draft, and negotiate contracts, subcontracts, amendments, and other legal documents.

· Ensure all contracts comply with company policies, legal requirements, and client expectations.

· Maintain accurate and organized contract records and databases.

2. Compliance and Risk Mitigation:

· Monitor contract performance and compliance, addressing discrepancies or issues as they arise.

· Identify and mitigate potential risks related to contracts and propose solutions.

3. Collaboration and Communication:

· Work closely with internal teams, including legal, operations, finance, and project managers, to facilitate contract execution.

· Serve as the primary point of contact for contractual matters with clients and vendors.

4. Process Improvement:

· Develop and implement best practices and tools to improve contract management processes.

· Assist in standardizing templates and language for contracts to ensure consistency and efficiency.

5. Reporting and Metrics:

· Generate reports on contract status, renewals, and expirations.

· Track key performance indicators (KPIs) to evaluate contract efficiency and compliance.

Required Knowledge, Education, And Experience 

Education: 

· Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent experience).

Experience:

· Minimum of 3-5 years of experience in contract administration, preferably within the mechanical contracting, HVAC, or service industries.

· Familiarity with service agreements, maintenance contracts, and construction-related documents.

Skills:

· Strong attention to detail and organizational skills.

· Excellent negotiation, communication, and interpersonal skills.

· Proficiency in contract management software and Microsoft Office Suite.

· Knowledge of relevant laws, regulations, and industry standards.

Physical Requirements 

• Required to stand, walk, and sit.

• Talk or hear, both in person and by telephone.

• Use hand (s) and fingers to handle or feel objects or controls. 

• Reach with hand (s) and arm (s). 

• Regularly required to stoop, kneel, bend, crouch, and lift up to 50 pounds.

"Rogers Building Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, fostering growth and opportunity regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status."