Business Administrator

Overview

The individual selected for this role will be part of the Business Team and should be a highly organized and detail-oriented person with a strong background in business administration and financial management. They should be adept at navigating various software and be someone who can thrive in a fast-paced environment, handle multiple priorities and contribute to the company’s operational efficiency.

The Business Manager is responsible for managing the administrative and accounting functions for multiple projects assigned to them. He/she works closely with the Regional Business Manager to ensure compliance and consistency across the Enterprise. This person will also work closely with the Operations team to coordinate compliance and timely submission of Accounts Receivables to our Clients.

Responsibilities

• Prepare monthly requisitions to clients, ensuring all backup documentation is accurate and resolving any client inquiries or discrepancies in a timely manner.
• Submit revised requisitions as needed and coordinate with Operations and Project Management for review and approval before submission.
• Ensure all subcontractors remain in compliance with contract terms and conditions, including insurance, billing procedures, and labor compliance.
• Report, track, and post accounts receivable in the financial system weekly.
• Manage project setup and ongoing maintenance, including system setup in accordance with SOPs, cost code updates, rate table maintenance, and SOV changes or updates.
• Oversee project cost management activities such as job cost transfers, reclasses, and intercompany billings.
• Manage lien waiver collection and issuance for clients and customers.
• Support Operations with the weekly and monthly forecasting process and attend forecasting meetings.
• Assist with month-end close procedures, conduct project research, complete ad hoc reporting, and support additional projects, assignments, and initiatives as needed.

Qualifications

• 5-8 Years of related experience. Business administrative or accounting experience preferred. College degree preferred.
• Sage300, Timberline/Timberscan, StratuVue experience a plus
• Proficiency in Microsoft Office (Word, Excel, Powerpoint), Adobe or Bluebeam a must.
• Problem solving skills with the ability to manage multiple tasks and meet deadlines.
• Outstanding team player with good interpersonal skills. Excellent customer service a must.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

EEO Statement

Liberty provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Liberty will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Liberty , or anyone working on behalf of Liberty. The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.