Business Operations Specialist

Description

Business Operations Specialist
West Covina, Calif. | Office/other 

About our organization 

Since 1981, Options for Learning has been at the forefront of helping families break the cycle of poverty and improve their lives by providing tools to create a positive foundation for school, social, and life success. Our dedicated and passionate employees have helped our organization become one of Southern California's most innovative and progressive child development organizations, serving more than 9,600 children throughout the San Gabriel Valley. 

About this position 

This position is responsible for serving under the direction of the business operations manager. The business operations specialist will assist in the coordination of services provided through the Finance, Purchasing, Information Technology and Facilities departments.  

A core function of this position will be to serve as the primary liaison between these departments and program management and staff, while developing a strong partnership that will successfully align business operations with employee and program needs 

What you’ll be doing 

• Providing a full range of day-to-day, first-level Finance department support to assigned programs, including, but not limited to expense functions such as eligible reimbursements (i.e. mileage, education); 
• Creating purchase orders (PO’s) where applicable and provide non-PO invoice coding to enable timely and accurate invoice processing and accurate financial reporting; 
• Providing accurate coding to provide meaningful reporting and identify opportunities to use data to drive business decisions; 
• Communicating with the finance department to drive the procurement of program goods and services from vendors, understanding the status/timeline of delivery of services; 
• Setting up purchase orders to ensure appropriate classification of expenses to enable financial reporting and analysis; 
• Driving projects that help to simplify and automate manual workflows;  
• Actively participate in development of system features and user acceptance testing; 
• Managing vendors and invoicing processes: reviewing vendor records, ensuring timely billing, approving invoices, and working with accounting to ensure accuracy of accrued services; 
• Perform other duties as assigned.  

What you bring to the table 

• Associate’s degree in accounting, economics, finance or a related field OR 3+ years of demonstrated, relevant experience in office management or a related field;  
• Experience with procurement and purchase order accruals;  
• Ability to take ownership of tasks, while handling competing priorities;  
• Strong analytical skills, with the ability to navigate large data sets;  
• Strong communication skills;  
• Ability to cultivate strong cross-functional relationships and communicate effectively with team members, employees and management;
• Strong enthusiasm for implementing systems and processes;  
• You are comfortable in an ever-changing, fast-paced working environment;  
• Industry experience is a plus (preferred);  
• Bachelor’s degree in accounting, economics or finance (preferred);  
• California driver’s license, daily use of an automobile, and current automobile liability insurance (Preferred). 

What we can offer you 

• Medical/dental/vision for part- and full-time employees (organization pays up to 95% of employee's premiums; prorated for part-time); 
• Organization-paid and matching retirement plan; 
• Professional growth opportunities, including free child development courses and college reimbursement; 
• Generous and flexible PTO; 
• Dedicated, mission-driven colleagues, and much more! 

Job specifications 

• Reports to the business operations manager 
• Full-time, year-round position; 
• Eight-hour workday, four-day workweek; 
• Hybrid work schedule with approval by management; 
• Organization-wide winter break; 
• Limited evening or weekend work may be required; 
• Employment, responsibilities, compensation and other factors may be affected by changes in governmental regulations, the organization’s contracts, or at the organization’s discretion. 

Salary 

• $37.86 – $51.08 per hour (candidates should anticipate receiving an offer within the first quartile of the salary range).