Executive Administrative Assistant

We are AIR Communities, one of the country's largest owners and operators of apartment communities, managing high-quality properties in most major markets! Our team is passionate about providing exceptional service to our residents and communities. If you're a hardworking, detail-oriented, and customer-focused professional, we want you to join us!

At AIR, we value integrity, respect, collaboration, customer focus, and performance. These values are brought to life by our teammates, who are ultimately responsible for our success. When you join our team, you'll work alongside the most dedicated professionals in the industry and open the door to unlimited career opportunities.

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Executive Vice President of East Property Operations and play a pivotal role in providing comprehensive support to the EVP.  This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily.

What You Will Do: 

• Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
• Collaborate closely with the EVP to efficiently support the EVP's schedule and priorities. 
• Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.
• Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.
• Manage and maintain records, both digital and physical.
• Coordinate and manage special projects and events as needed.
• Assist in various office manager responsibilities such as, supply ordering, office organization, and office vendor and management communication. 
• Act as the EVP's gatekeeper, screening and prioritizing requests and inquiries as needed.
• Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.
• Handle any ad-hoc tasks or projects as assigned by the EVP. 
• Support additional leadership on case-by-case basis with organization and ad-hoc tasks. 

Keys to Success: 

• Detail Oriented: You are consistently accurate, have an eye for detail and would always spot an error.
• Nimble Problem Solver: You proactively call out problems, while also providing recommendations and solutions.  You are optimistic and say "Yes!" to finding an answer.
• Collaboration: At AIR, we value relationships. You will help team members see the importance of what they are doing.  You provide guidance when needed, and have a track record of developing others; providing both constructive feedback and encouragement.
• Energized and Resilient: You are optimistic and display a positive attitude.  You're determined and maintain composure under stress. 

What You Will Bring: 

• 2-5+ years of experience as an Executive Assistant or similar role.
• Bachelor's degree preferred, but not required. 
• Exceptional organizational and time-management skills.
• Demonstrated ability to utilize independent judgement and decision-making skills to effectively prioritize and balance multiple high priority tasks requested simultaneously.
• Ability to independently self-manage and motivate to proactively anticipate needs.
• Strong communication and interpersonal skills, with the ability to interact with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software.
• High degree of discretion, professionalism, and integrity.
• Regular schedule Monday-Friday 8:00 AM – 5:00 PM, however flexibility to work outside of standard business hours when necessary.
• Adaptability to a fast-paced and dynamic work environment.

AIR offers attractive total compensation packages designed to recognize and reward performance at the individual, team and company levels. We start with a competitive base salary and add bonus opportunities and benefit choices topped off with:

• Expected pay rate of $$82,000 - $95,000 plus annual target bonus. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
• 25% Discounted Rent at AIR communities (certain exclusions apply, and an application is required).
• Medical, dental, vision, and life insurance options available. HSA with company sponsored contributions, FSA (traditional and dependent care FSA).
• Short and long-term disability paid by the company.
• 401(K) plus company contributions.
• Paid Vacation, 12 Paid Holidays, and Paid Sick Time.
• Tuition assistance program and up to 100% reimbursement for job-related certifications and licenses.
• Paid parental leave of up to 16 weeks.
• Commuter benefits and pet insurance.
• Consumer discounts on various products and services.
• 15 hours of paid time annually to give-back to your community.
• Opportunities for professional development and career growth including realistic job previews, in person and virtual leadership training, and performance improvement courses.

Application Deadline:  The initial deadline for applications is 11/26/2025. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.