Administrative Assistant

Notes to applicants:

• Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach which includes working 3 days in the office and the choice to work 2 days in the office or remotely, depending on what is best for that work day. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.

• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

• The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.

• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description:

The Opportunity

Dimensional Fund Advisors is looking to hire an experienced Administrative Assistant to support senior individuals across various departments. This is an opportunity to work in a dynamic culture of collaboration and innovation as part of a global business. The scope of the role is varied including diary management, team meeting coordination, expense processing and travel coordination.

The Role

• Provide high level administrative support to senior individuals across multiple departments.

• Diary Management – coordinate and schedule meetings both locally and internationally across multiple time zones for senior individuals.

• Manage expense claims and process monthly credit card reports.

• Track training and declare gifts and entertainment to ensure compliance.

• Liaise with the travel coordinator to book domestic/international business travel for senior individuals.

• Coordinate internal team meetings, including management of agenda.

• Assist with maintenance of inhouse electronic filing system (SharePoint / OneDrive).

• Other ad hoc duties may include but are not limited to; word processing, record keeping, data entry, reporting, filing, printing and binding.

Qualifications

• Proven experience supporting multiple individuals and teams across different departments with the ability to manage competing priorities.

• 2 to 3 years of experience providing administrative support in a corporate environment, ideally working across multiple time zones and in a matrix environment.

• A track record of driving continuous improvement an openness to learning new technologies.

• Strong organisational skills, with the ability to multi-task and high attention to detail.

• A team player who works well in a fast-paced environment.

• Strong working knowledge of Microsoft Office suite.

• Preferred but not required, experience with SAP Concur Expense management.

Why DFA

• CBD office location with harbour views.

• Hybrid working model for most roles, which permits working 2 days remotely each week. This maximizes in person collaboration and interaction while simultaneously providing flexibility!

• Further flexibility for those days in the office through our core hours policy of 10:00 a.m. to 3:00 p.m., allowing all employees the opportunity to balance work with their personal and family needs.

• Great career opportunities, both locally and potentially abroad.

• Subsidized health insurance for individuals and family with several ‘nil-cost’ options available for individuals.

• Access to our health and fitness incentive program.

• Up to 16 weeks of paid primary caregiver leave if you have worked with us for 12 months or more.

• We provide financial and other support for those on a fertility journey, seeking to adopt, expecting a child or with a newborn, or entering menopause.

• Reimbursement for pre-approved study, such as CFA, via our Global Education Assistance Policy as well as access to exam leave.

• Free access to mental health and wellbeing support for you and your family through our Employee Assistance Program.

• Access to life and salary continuance insurance.

• Inclusive and fun social events and activities including Culture Quarters, monthly Take 5 events, run clubs, netball teams and more!

• Training to staff and leadership on sexual harassment, discrimination and the importance of respectful, safe and inclusive workplaces.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.