[MS/EVM-SWC] Department Assistant Intern (Admin, Secretary)

The Bosch Group is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology.

The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth.

Bosch Global Software Technologies Company Limited (BGSV) is 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions.

Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region.

With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes.

Support Associates within Department

• Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new staff…);
• Prepare for resignation associates-do exit check list;
• Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift;
• Manage Department Employee List (Internal, external, intern) and Department Organizational chart;
• Support Department Head in organizing Department Events like Department meeting, Group Meeting, Workshops, department outing, Year End party…;
• Coordinate with other departments (HR, CTG, GS, CI…) to complete assignments;
• Support associates in travel arrangement;
• Support in expense claim form, recording and prepare monthly reporting, newsletter, year book/year end video;
• Manage department budget and purchasing;
• Manage and distribute department asset (PCs, mouse, key board, RAM, monitor), prepare monthly asset report;
• Purchasing office supplies as per regulation;
• Get Department Head’s approval for expense claim form, work on, TPS or other related paper work;
• Support in interview process;
• Manage email distribution List and Department folder right granting;
• Support in receiving/sending courier;
• Taxi management;
• Support associates in daily arising topics.

Assist to Department Head

• Manage Department Head calendar and meeting schedule;
• Handle travel arrangement (TPS, transportation, visa, flight ticket, accommodation, and advance - reimburse, work permit, resident card…);
• Manage DH’s personal information;
• Other tasks assigned by Department Head and Group Manager.

• 4th-year student at university, major in Journalism, Business Administration, Secretary, Hospitality or related fields.
• Can join internship for 6 months (full-time, from Monday to Friday).
• Good English skills (Speaking and Writing).
• Do Canva efficiently, have knowledge in other graphic design tools is an advantage.
• Good communication and interpersonal skill and teamwork.
• Familiar with Microsoft Office (Word, Power point, Excel…).
• Honest, good at logical thinking, well-organized, hard-working and responsible person.

• Monthly Internship allowance + Meal & Parking allowance
• 1 day of paid leave per month
• Good benefits of Trade Union activities, team building and company trip. 
• Opportunity to work in global projects of fast developing company and being a part of innovation team contributing initiative ideas to the hi-tech world.
• Engage in our diverse training programs which surely help strengthen both your personal and professional skills