Human Resources Assistant

Description

About the agency:

Willamette Family is a longstanding substance use treatment and behavioral healthcare provider that strives to support our community. Willamette Family is accredited by the Council on Accreditation (COA), noting that we meet or exceed the national standards for excellence in behavioral healthcare

Position Summary

We are seeking an organized, people-focused HR Assistant to support the Human Resources department in providing excellent service to employees and leadership. This role is ideal for someone who enjoys problem-solving, learning new processes, and helping create a positive and efficient workplace experience.

Hybrid Role – Eugene, OR
Full-Time • Benefit Eligible
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Compensation: $21/hour
This position works both remotely and in-person. Candidates must be willing to work on-site as needed. 

Minimum Qualifications

• High school diploma or equivalent
• Previous experience in an HR role or administrative position 

Employee Benefits include:

• Health, Dental, Vision, life, and Supplemental insurance options
• Healthcare Flexible Spending (FSA)
• 403b  Retirement Savings with company match
• Robust  time off package including paid sick leave, vacation time, and holidays  for all full-time and regular part-time employees
• Training and education benefits for employees who are employed for 24 months or      longer as well as continued training support
• and more!

Willamette Family Employment Requirements:

• Criminal  Background check conducted by the Department of Human Services Background Check Unit
• Pre-Employment  Drug Screening (Including THC) 
• TB Testing 
• Effective 03/28/2025- Willamette Family has a required 12 month waiting period before former clients can apply for employment. This policy is in place to ensure professional boundaries and avoid potential conflicts of interest. Your response will not impact your eligibility beyond this requirement, and all information will remain confidential.

Requirements

Key Responsibilities

• Support new hire onboarding and orientation, including background checks, documentation, and system setup
• Assist with benefits administration, including enrollment changes, eligibility tracking, and employee support
• Assist with employee leave management and documentation
• Maintain HR records and databases with accuracy and confidentiality
• Assist with recruitment tasks such as posting job ads, screening applicants, scheduling interviews, and communicating with candidates
• Support HR compliance efforts through documentation, data tracking, and internal communication
• Respond to employee inquiries in a timely, professional, and helpful manner 
• Provide administrative support to HR projects, trainings, and policy implementation

Skills & Abilities

• Customer-service mindset with patience, empathy, and professionalism 
• Proficiency in using computer systems including Microsoft Office applications, SharePoint, Teams, etc.
• Ability to work independently with minimal supervision of day-to-day tasks
• Highly organized and detail-oriented, with strong follow-through
• Professional written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable learning new systems, procedures, and HR compliance practices
• Ability to manage multiple priorities in a fast-paced environment

EQUAL OPPORTUNITY EMPLOYER

Willamette Family Inc. prohibits discrimination based on any characteristics protected by applicable local, state, or federal laws and any agency policy including, but not limited to, discrimination based on race, color, religion, national origin, sex, or sexual orientation.