Facilities Coordinator

Job Title

Facilities Coordinator

Job Description Summary

This role supports the Facilities Management (FM) team in ensuring safe, compliant and efficiently managed sites. The incumbent assists in implementing operational plans, coordinating inspections and maintenance activities, and supporting supplier and contract management. They contribute to risk response, incident handling and emergency preparedness. The role also involves preparing reports, supporting budgeting (OPEX & CAPEX), processing work orders and vendor payments, and managing facilities documentation to ensure accurate record-keeping and compliance.

Job Description

About the role:

• Support the FM team in ensuring portfolio compliance with laws, regulations, and policies.

• Assist in maintaining a safe, healthy, and well-serviced portfolio as per project requirements.

• Respond effectively to risks, hazards, incidents, and emergencies within delegated authority.

• Help implement the Site Facilities Management and Operations Plan, including inspections and maintenance.

• Support supplier management, including contracts, administration, and service delivery.

• Assist in preparing reports on site performance, costs, budgets, and incidents.

• Contribute to budget estimation, tracking, and financial reporting (OPEX & CAPEX).

• Aid in processing work orders, purchase requests, and vendor payments.

• Manage facilities documentation, ensuring proper storage and retrieval.

About you:

• 2+ years of experience in facilities management or a similar role.

• Knowledge of compliance, safety, and maintenance regulations.

• Strong organizational and problem-solving skills.

• Proficiency in MS Office and FM software/tools.

• Ability to manage vendors, budgets, and reporting tasks.

• Excellent communication and teamwork skills.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”