Accounts Payable Manager

Description

Position Summary:

The Accounts Payable Manager is responsible for overseeing the entire Accounts Payable function ensuring timely and accurate processing of vendor invoices, expense reports, and payments. This role manages the Accounts Payable team, enforces compliance with company policies, and drives process improvements to enhance efficiency and accuracy. The Accounts Payable Manager serves as the primary liaison between vendors, internal departments, and auditors, maintaining strong relationships and supporting the organization’s financial health.

Roles and Responsibilities/ Essential Functions:

• Leads, mentors, and develops Accounts Payable team members by providing ongoing training, guidance, and performance feedback.
• Assigns workload effectively and monitor team productivity to ensure deadlines are met.
• Oversees end-to-end invoice processing, including PO matching and payment runs.
• Ensures adherence to internal controls, company policies, and regulatory requirements.
• Reviews and approves high-value or complex transactions.
• Develops, updates, and maintains Accounts Payable policies and procedures.
• Identifies opportunities for automation and implement system enhancements to streamline workflows.
• Prepares AP-related reports, including invoice aging and cash flow projections.
• Supports month-end and year-end close processes.
• Assists internal and external auditors by providing required documentation and responding to inquiries.
• Resolves payment discrepancies and maintain strong, collaborative vendor relationships.
• Negotiates payment terms and manage vendor accounts strategically.
• Performs additional ad hoc tasks as needed.

Requirements

Competencies:

• Accuracy – Ability to perform work accurately and thoroughly
• Communication, Oral – Ability to communicate effectively with others using the spoken word
• Conflict Resolution – Ability to deal with others in an antagonistic situation.
• Decision Making – Ability to make critical decisions while following company procedures.
• Energetic – Ability to work at a sustained pace and produce quality work.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Innovative – Ability to look beyond the standard solutions.
• Management Skills – Ability to organize and direct oneself and effectively supervise others.
• Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.

Required Experience:

• 3+ years of related experience in a medium to large business setting.
• Knowledge of accrual accounting under generally accepted accounting practices (GAAP)

Required Skills, Education and/ or Certifications:

• Must be an outstanding communicator, and have established skills in accuracy, organization, and working in a high-volume environment.
• 4-year degree in accounting or finance

Preferred Experience: 

• Knowledge of Great Plains

Equal Opportunity Employer - Including Disabled and Veterans

#HBS