Executive Assistant

Description

The Executive Assistant provides comprehensive administrative support to Great River Hydro’s leadership team, including invoice due diligence, budget coordination and forecasting, purchasing, expense management, and shipping and receiving. This role requires excellent communication skills,  discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Executive Assistant provides directsupport to executives by scheduling, coordinating and assisting with planning of meetings, company events, appointments, travel arrangements, and board  meetings. This role is involved in supporting various initiatives at GRH, wears many hats and must be  able to change direction quickly and efficiently as things come up. This role travels as needed to company offices and facilities located in Massachusetts, New Hampshire, and Vermont. 

Requirements

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.  Company Events: support executives in the planning, scheduling and coordinating of company events. 
• Invoices & Expense: Ensure invoices have associated materials/services. received/completed; Assists employees with various tasks, including expense reports, reimbursements, employee engagement forms, etc. 
•  Budget Support: Responsible for budget management across multiple departments, ensuring accuracy of capital maintenance budget and related project summaries, and leading monthly reforecasts and supporting annual budget development.
•  Supports assigned projects as needed and maintain various spreadsheets and updates various SharePoint sites. 
•  Requisitions materials for various internal teams. 
• Coordinates special projects/tasks like certificates of insurance, checks and distributes mail, check deposits, supports compliance, communications, audit letters, vehicle files, etc. 
• Assists GRH staff/leadership in resolving related issues and/or concerns. 
• Solicits internal and/or external expertise as needed. 
• Ensures relevant data is tracked and retained in accordance with company expectations including updating spreadsheets, taking minutes and other related information; and performs other job-related duties as assigned. 

Qualifications 

• At least 5 years prior/progressive experience in an office environment. 
• Bachelor’s degree in business, Communications or related field of study, however, relevant work experience considered in lieu of degree. 
• Mathematically inclined. 
• Strong interpersonal skills, including effective communication. 
• Strong organizational skills and attention to detail. 
• Strong time-management skills with a proven ability to meet deadlines and juggle multiple projects. 
• Strong analytical and critical thinking skills. 
• Ability to travel as needed throughout MA, NH, VT. 
• Strong PC skills, including MS Office with an emphasis on Adobe and NetSuite. 

Work Environment & Physical Requirements

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable  accommodation may be made to enable individuals with disabilities to perform the essential  functions. While performing the duties of this job, the employee is regularly required to talk and/or listen. The  employee is frequently required, sometimes for extended periods, to sit, drive and/or stand. This  role routinely uses standard office equipment such as computers, phones, printers/copiers, etc.  The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities  required by this job include close vision, distance vision, color vision, depth perception, and ability  to adjust focus. When in and around our assets employee may be around potential hazards with  regards to machinery/mechanical and electrical equipment. Temperatures may vary depending on  location and noise levels in all areas are within acceptable tolerance ranges for those specific work  areas. Employee will be required to wear appropriate PPE depending on working location.