Executive Assistant

<p><strong>Job Summary</strong></p> <p>We are The MJ Companies—a firm dedicated to inspiring the success, fulfillment, and wellbeing of each person we serve. Our commitment to excellence and innovation has enabled us to maintain a best-in-class approach to risk management, employee benefits, retirement, and total rewards.</p> <p>Guided by our core values—Passionate, Inspiring, Curious, Determined, Innovative, and Fun—we foster an environment where every associate feels empowered to grow.</p> <p>We are looking for an organized, proactive, and detail-oriented Executive Assistant to provide critical support to three executives.</p> <p><strong>Key Responsibilities </strong></p> <ul> <li>Manage the calendars of President + Chief Operations Officer, Chief Marketing Officer, and Senior Vice President, Commercial Insurance</li> <li>Coordinate complex scheduling and calendar management, as well as content and flow of information to executives.</li> <li>Arrange and coordinate meetings with internal and external stakeholders, ensuring clear communication, timely follow-up, and preparation of agendas and materials.</li> <li>Organize and manage travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li> <li>Process and track expenses, ensuring proper documentation and timely submission.</li> <li>Assist with preparation of meeting materials, presentations, reports, and executive-level communications.</li> <li>Draft, edit, and ensure the accuracy of executive communications for a variety of audiences, such as internal teams, leadership and strategic planning groups, and external stakeholders including carriers and business partners.</li> <li>Prepare meeting agendas, take minutes, and distribution information/action items to attendees.</li> <li>Create and maintain accurate records, reports, and files ensuring compliance with company policies.</li> <li>Coordinate contract administration processes, including tracking contract status, ensuring timely execution and renewal.</li> <li>Act as point of contact between executives, associates, clients, and other stakeholders, fostering positive relationships and clear communication.</li> <li>Proactively anticipate executives’ needs and provide solutions to support priorities.</li> <li>Plan and orchestrate work to ensure that executives’ priorities are met, organizational goals are achieved, and best practices are upheld.</li> <li>Conserve executives’ time by reading, researching, collecting and analyzing information as needed, in advance.</li> <li>Uphold strict confidentiality and exercise discretion in handling sensitive information.</li> </ul> <p><strong>Technical Functions:</strong></p> <ul> <li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li> <li>Ability to learn and adapt quickly to new software and systems.</li> </ul> <p><strong>Required Experience:</strong></p> <ul> <li>Strong organizational skills with the ability to handle multiple priorities and deadlines.</li> <li>Ability to effectively prioritize tasks and employ critical thinking in problem solving.</li> <li>Strong analytical and project management skills, with keen attention to detail.</li> <li>Exceptional attention to detail, with a focus on accuracy and efficiency.</li> <li>Excellent verbal and written communication skills, with the ability to interact with executives, clients, and team members professionally.</li> <li>Proven experience managing calendars, travel arrangements, and expenses for multiple executives.</li> <li>Ability to maintain confidentiality and exercise discretion in handling sensitive information.</li> <li>Self-starter with the ability to work independently and as part of a team.</li> <li>Passion for delivering excellent service and providing high-level support to executives.</li> <li>Positive, can-do attitude with a problem-solving mindset.</li> </ul> <p><strong>&nbsp;Education/Experience:</strong></p> <ul> <li>Bachelor’s degree or equivalent work experience preferred.</li> <li>5+ years of experience in an executive assistant role.</li> </ul> <p><strong>Job Location:</strong></p> <ul> <li>Carmel, Indiana</li> <li>Onsite 4 days per week, remote 1 day per week</li> </ul>