5-10

Office Manager

12/3/2025

Oversee day-to-day operations in the Palo Alto office, ensuring a welcoming and efficient workplace. Manage office operations, onboarding logistics, facilities oversight, and office-wide event logistics.

Salary

100000 - 130000 USD

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

Typeface is the enterprise AI platform built for modern marketing teams. We bring together your brand guidelines, AI agents, and enterprise-grade infrastructure so marketers can create, personalize, and activate campaigns at scale—without sacrificing brand consistency. With Typeface, your brand becomes the foundation for content. The platform ingests your logos, fonts, colors, and tone of voice to ensure every asset—whether text, image, or video—feels authentically you. Your content library is automatically organized and searchable, making it easy to reuse what you have and generate what you need. A built-in brand agent evaluates content for governance and consistency, so every campaign is on-brand from the start. Marketing workflows are reimagined with AI agents that plan, orchestrate, and execute campaigns across channels. A simple chat interface and visual canvas let teams create and refine content collaboratively, while connectors to email, web, and paid media tools streamline activation. Whether you’re building a campaign from scratch or optimizing an existing one, agents automate the heavy lifting so your teams can focus on creativity and strategy. Enterprise readiness is at the core. Typeface is SOC II compliant, supports SSO, and offers cloud hosting options across major providers. We partner with leaders like Microsoft, Google, and Salesforce to integrate seamlessly into your stack. Security and governance are built in, with role-based access, isolated brand assets, and a responsible AI layer that ensures safe, high-quality outputs. With Typeface, marketers get faster time to market, personalization at scale, and confidence that every piece of content is brand-safe, consistent, and impactful.

About the Role

<div class="content-intro"><span data-ccp-parastyle="paragraph" data-ccp-parastyle-defn="{"ObjectId":"aaed607e-c2a3-5841-9fb4-41037bfa0faf|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"1",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Times New Roman",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman",268442635,"24",469775450,"paragraph",201340122,"2",134233614,"true",469778129,"paragraph",335572020,"1",335559740,"240",201341983,"0",134233118,"true",134233117,"true",469778324,"Normal"]}">About Typeface We help the world’s biggest brands move from brief to fully personalized campaigns — in days, not months.  Founded by Abhay Parasnis and backed by Microsoft, GV, Salesforce, Lightspeed, Madrona and Menlo, we’re building category-defining technology at the intersection of creativity and AI with real impact. Join us to help shape the future of enterprise marketing. </div>What You’ll Do We are seeking an experienced and proactive part -time Office Manager to oversee day-to-day operations in our Palo Alto office. This role is central to ensuring our workplace is welcoming, efficient, and aligned with our culture. You will manage local office operations, partner closely with the People, IT, and Finance teams, and support cross-office coordination with our Palo Alto, CA and Bellevue, WA locations. This position plays a critical role in office operations, onboarding and off-boarding logistics, facilities oversight, workplace experience, and office-wide event logistics.  How You’ll Make Impact Office Operations & Facilities Management  <ul> <li> Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep.</li> <li> Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities</li> <li> Coordinate office maintenance, repairs, and all facilities-related requests.</li> <li> Lead space planning and seat-allocation strategy in partnership with IT and People Operations.</li> <li> Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits.</li> <li> Track and process quarterly parking reimbursements.</li> <li> Own ordering and distribution of company swag and branded items.</li> <li> Ensure health, safety, and compliance standards are maintainedacross both locations. </li> <li> Lead onsite engagement programming: team events, celebrations, milestone recognitions, happy hours, and culture-building activities.</li> </ul> Onboarding & Offboarding Logistics  <ul> <li> Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging/building access.</li> <li> Set up desks, welcome kits, and ensure workspace readiness for onsite new hires.</li> <li> Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1.</li> <li> Coordinate with IT to manage equipment returns for departingemployees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location </li> </ul> Team Travel & Logistics  <ul> <li> Coordinate group travellogistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto/Bellevue onsite weeks, etc) </li> <li> Partner with EA's,who will manage executive-specific travel. </li> <li> Manage group hotel bookings, vendor negotiations, and travel communications.</li> <li> Partner with Finance to monitorbudgets and ensure cost-effective planning. </li> <li> Serve as the cross-functional logisticsliaison to support seamless company or office-wide in-person gatherings. </li> </ul> What You’ll Bring <ul> <li> 5+years of experience in workplace operations, office management, facilities, or employee experience roles. </li> <li> Experience managing multi-office operations and/or scaling workplace programs.</li> <li> Proven success with vendor management, space planning, and event operations.</li> <li> Strong project management skills; able to manage multiple priorities in a fast-moving environment.</li> <li> Excellent written and verbal communication skills.</li> <li> Ability to work onsite 3days per week (or as business needs require) in Palo Alto. Occasional travel to the Belleveue office may be required. </li> </ul> Base Salary The salary range for this role is $100,000-$130,000. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process.<div class="content-conclusion">Benefits <ul> <li>Competitive compensation — including salary, equity, and 401(k)</li> <li>Full medical, dental, and vision insurance for you and your family</li> <li>HSA and FSA options to support your financial wellness</li> <li>Flexible time off — including parental leave</li> <li>Well-being programs — resources to support your mental and physical health</li> <li>Daily lunch & snacks</li> <li>Mentorship & impact — work closely with top AI leaders on products that ship </li> </ul> Equality Opportunity Statement We welcome and encourage applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, medical condition, veteran status, or any other legally protected status. We comply with applicable laws in every jurisdiction where we operate. Why You’ll Love Working Here  <ul> <li data-leveltext="" data-font="Symbol" data-listid="32" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Build something big — Be part of a fast-growing startup defining a new category: marketing orchestration powered by Agentic AI.</li> <li data-leveltext="" data-font="Symbol" data-listid="32" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Your work will matter — Trusted by Fortune 100 companies, our platform delivers 10x content velocity and 90% faster campaigns.</li> <li data-leveltext="" data-font="Symbol" data-listid="32" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">A+ team — Collaborate with veterans from Adobe, Microsoft, Google, and top AI companies.</li> <li data-leveltext="" data-font="Symbol" data-listid="32" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Backed by the best — GV, Salesforce Ventures, Microsoft, Lightspeed, Madrona and Menlo ($165M raised).</li> <li data-leveltext="" data-font="Symbol" data-listid="32" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Recognized for innovation — TIME Best Inventions, Fast Company Next Big Thing in Tech, Gartner Cool Vendor, Adweek AI Company of the Year, LinkedIn Top Startup, Webby Award (AI Work & Productivity). </li> </ul>  </div>

Key Skills

Office ManagementFacilities ManagementVendor ManagementEvent OperationsProject ManagementCommunication SkillsOnboarding LogisticsTeam Travel Coordination