Project Coordinator - Facilities
12/4/2025
The Project Coordinator will track construction and maintenance projects across multiple medical locations, schedule contractor meetings, and coordinate inspections. Additionally, they will provide administrative support to the Facilities Manager and manage vendor communications.
Working Hours
40 hours/week
Company Size
201-500 employees
Language
English
Visa Sponsorship
No
Description
Project Coordinator - Facilities Management
ProCo LLC - Medical Service Organization
Atlanta, GA | Full-time |
Join a Growing Healthcare Team - No Weekends!
ProCo LLC supports 24 medical locations across Atlanta with 400+ healthcare professionals. We're seeking a Facilities Administrative Coordinator to support our Director of Facilities Management with project coordination, vendor communication, and administrative tasks.
Perfect for: Administrative professionals looking to grow into facilities management or junior project managers!
What You'll Do Daily
Project Coordination (50%)
- Track construction and maintenance projects across 24 medical locations
- Schedule contractor meetings and vendor appointments
- Coordinate inspections and permit applications
- Update project timelines and maintain organized task lists
- Prepare status reports for Facilities Manager
Vendor Communication (30%)
- Make outbound calls to contractors, vendors, and permit offices
- Follow up on project status and service completion
- Coordinate permit applications with municipal offices
- Manage vendor contact databases and performance tracking
- Handle vendor inquiries and route appropriately
Administrative Support (20%)
- Provide administrative support to Facilities Manager
- Maintain organized project documentation and filing systems
- Assist with budget tracking and invoice processing
- Handle correspondence related to facilities operations
- Support calendar management and meeting coordination
What We're Looking For
Required
- 2+ years administrative or coordination experience
- High school diploma (Associate's or Bachelors degree preferred)
- Strong phone and communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent organizational and multitasking abilities
- Detail-oriented with strong follow-through
Preferred
- Experience in construction, facilities, or property management
- Knowledge of permit processes or regulatory compliance
- Vendor management or contractor coordination experience
- Healthcare or multi-location organization background
Why You'll Love Working Here
Competitive Package
- Performance bonuses based on KPIs
- Full benefits: Medical, Dental, Vision, 401(k)
- Paid time off and holidays
Career Growth
- Path to senior coordinator or facilities specialist roles/ Project Management
- Professional development opportunities
- Cross-training in facilities management
Great Work Environment
- Monday-Friday schedule
- Modern corporate office in Marietta
- Collaborative healthcare team
- Stable, growing company with 25+ year track record
About ProCo LLC
ProCo LLC is a management service organization supporting medical clinics in delivering exceptional patient care. We optimize operations and streamline processes across our network of 24 locations, focusing on compliance and operational excellence.
Ready to Start Your Facilities Career?
Apply now and join our team where you'll gain valuable experience in facilities management while supporting healthcare operations that make a real difference!
Keywords: administrative coordinator, facilities coordinator, project coordinator, vendor management, construction coordinator, healthcare administration, permit coordination, facilities management, administrative assistant, project support
ProCo LLC is an Equal Opportunity Employer committed to workplace diversity.
Apply Today - We're Hiring Immediately
Requirements
Required
- 2+ years administrative or coordination experience
- High school diploma (Associate's or Bachelors degree preferred)
- Strong phone and communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent organizational and multitasking abilities
- Detail-oriented with strong follow-through
Preferred
- Experience in construction, facilities, or property management
- Knowledge of permit processes or regulatory compliance
- Vendor management or contractor coordination experience
- Healthcare or multi-location organization background
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