Administrative Assistant - School

Description

Our Lady of Hope School in Kansas City is seeking a bilingual, full-time, 12-month Administrative Assistant to begin January 5, 2026. In partnership with families. Our Lady of Hope School supports the mission of the Church by creating a Christ-like environment where students are prepared to serve the Lord with every facet of their lives. This position will report to the Principal.

Job Responsibilities:

• Manage the front school office which includes operating the telephone system, managing deliveries, maintaining school records, and greeting visitors.
• Maintain official school files, records and documents.
• Maintain daily school financial records including lunch orders and meal charges, attendance, tuition and fee payments.
• Coordinate family fundraising program.
• Maintain office supplies and equipment.
• Distribute mail to school staff, students, and families.
• Assist principal in communications to staff, students, and parents including newsletters, fliers, and brochures.
• Serve as health room aide in the absence of school nurse, dispensing medications, providing first aid, maintaining health room log.
• Coordinate and manage school volunteers and monitor Virtus compliance as the assistant to the Safe Environment Coordinator (SEC).
• Provide other clerical services as needed for the operation of Our Lady of Hope School office.
• Provide visitors with tours and school information as part of the recruitment and enrollment processes.

Requirements:

• Fully bilingual in English and Spanish languages.
• Courteous and professional demeanor as a representative of Our Lady of Hope School.
• Handle records and sensitive information with confidentiality and empathy.
• Strong verbal and written communication skills in both English and Spanish.
• Intermediate skills with Microsoft and Office, Excel, Google Suite, and Canva.
• Excellent organizational and time management skills.
• Flexibility: Handle multiple competing priorities.
• Work independently with confidence.
• Professional appearance, attitude, and work ethic.

Education and Experience:

• 3 or more years of experience in a professional office setting.
• Current First Aid and CPR training.
• Associate’s or Bachelor’s degree preferred but not required if candidate meets other requirements and has relevant experience.

Our Lady of Hope School offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid Time off includes generous Vacation and Sick leave, plus paid Holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.