Project Manager - Applied Science and Innovation

Description

We are seeking a Project Manager in our Applied Science and Innovation division. This new role will support the scientific and research studies in the Program Management Office.

The Role: 

· Maintain project documentation: assist with Gantt charts, trackers, RAID logs, action items, and deliverables.

· Prepare timelines using MS Project and standardized templates; surface delays and escalate as needed.

· Administer study intake, readiness checklists, and kickoff logistics.

· Liaise among study directors, technical teams, and support units to ensure communication and alignment.

· Support budget awareness and assist in coordination of financial reporting or resource planning activities.

· Lead cross-functional meetings: create agendas, drive discussion, capture outcomes, and track follow-ups.

· Independently develop and manage project timelines in MS Project; adjust based on real-time execution.

· Draft, review, and submit sponsor deliverables and reports in compliance with requirements and timelines.

· Provide feasibility inputs and generate detailed timelines during proposal development.

· Monitor and manage scope, schedule, and deliverables; identify risks and implement mitigation strategies.

· Coordinate with QC/QA and regulatory staff to ensure adherence to protocols and compliance standards.

· Review study protocols, SOWs, contracts, and final reports for accuracy and alignment with requirements.

· Oversee sponsor-facing financial deliverables: coordinate with finance teams, monitor deadlines, and ensure accuracy prior to submission.

Our Ideal Candidate: 

· Bachelor’s degree (STEM preferred)

• Minimum of 2 years in a scientific, technical, or government research environment (e.g., project coordination, study execution, or research operations), ideally client-facing

• Strong communication, documentation, and organizational skills

• Has or is actively pursuing formal project management (PMP) certification 

• Proficiency in MS Project and Excel; familiarity with PM lifecycle and deliverable workflows

• PgMP or CAPM with extensive experience preferred

• Proven experience independently managing sponsor-facing scientific projects preferred

• Skilled at managing scope, schedule, and budget across multiple concurrent studies

• Proven ability to synthesize technical study protocols into actionable project plans, trackers, and sponsor deliverables

• Familiarity with regulated research environments (GLP, BSL, FDA, NIH, DoD), and experience navigating compliance and documentation standards

• Strong strategic thinking, problem-solving, and situational judgment in complex, fast-paced environments

Who We Are:
Join our incredible mission to pave the way for a world free from the fear of infectious disease! Texas Biomedical Research Institute is pioneering and sharing scientific research to protect you, your families, and our global community from the threat of infectious diseases. Our scientific discoveries create breakthroughs in medical research to provide better overall global health. Texas Biomed is the only independent, nonprofit infectious disease research institute in the U.S. to combine: 

• The highest-level biocontainment labs for infectious disease and biodefense research
• A federally designated National Primate Research Center 
• More than 80 years of discoveries advancing diagnostics, vaccines and therapies
• An entrepreneurial culture and specialized expertise in regulated science required for FDA approval 

What We Can Offer You:

• Recognized as one of the San Antonio Business Journal’s Best Places to Work in 2025.
• Awarded the 2024 Healthy Workplace Platinum Recognition by the San Antonio Business Group on Health (SABGH).
• Employee-centered culture with an emphasis on open communication, job empowerment and trust
• Comprehensive health, dental, vision, and life insurance plans for your family (and even your pets!)
• An incomparable employer funded retirement plan with 7% retirement funding starting day 1 (and increases upon years of service)!
• Generous paid time off, with 14 paid holidays including Winter Recess (paid week off the last week of December)
• On-site medical clinic, wellness incentives & paid prescription drug resources to promote health management! 
• On-site gym & wellness programs!
• Flexible work arrangements for work-life balance!
• We offer a relaxed dress code so you can feel comfortable and be yourself at work.
• Dynamic learning environment with opportunities for professional development, mentorship, continuing education (tuition reimbursement) and leadership programs to help you thrive both personally and professionally. 

We take pride in fostering a culture of respect, opportunity, and unity. Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.