Payroll Administrator

Description

GENERAL POSITION SUMMARY: 

As a member of the Accounting and Payroll team, this position will be responsible for all payroll related functions for the Space Needle and Chihuly Garden and Glass including: maintenance of daily timekeeping records as the basis for both the payroll and management reporting systems, production of payroll in a timely and accurate manner, preparation and distribution of requisite monthly, quarterly and annual reports to management, governmental agencies, unions and insurers. 

This position supports the Space Needle LLC and Center Art LLC/Chihuly Garden and Glass organizations by exhibiting the following behaviors: integrity, discretion, professionalism, leadership, humility, respect, accountability, and team building.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Update daily records of time and attendance.
• Communicate discrepancies to departmental supervisors and the Finance team.
• Review new employees in the payroll system.
• Prepare payroll checks in a timely and accurate manner.
• Resolve discrepancies between payroll ledgers and general ledgers.
• Support management in understanding payroll impacts tied to budgeting, planning, and reporting purposes.
• Ensure that payroll provisions from union contracts are correctly interpreted and administered.
• Answer employees’ questions concerning their personal paychecks and benefit usage.
• Leverage experience and judgment to properly handle payroll related issues; make suggestions and decisions as needed. Work with management on exceptions and implementation of new ideas.
• Interface with 401k and other benefit providers for the transmission of payroll data, employee enrollment, etc.
• Prepare & post monthly payroll related journal entries. Leverage accounting knowledge for coding decisions. 

OTHER RESPONSIBILITIES:

• Record distributed tips, declared tips, vacation, holiday, sick pay and garnishments as required.
• Enter payroll and submit it to the Controller for approval.
• Assist in payroll & 401k audits as required.
• Prepare termination pay, vacation pay and discrepancy pay as required.
• Team with HR as needed.
• Other responsibilities as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• 4-5 years payroll experience with increasing responsibilities is required.
• Associate’s degree in accounting, Business Administration, HR or similar is preferred. 
• Experience with a computerized payroll system, preferably Paylocity.
• Ten-key data entry skills.
• Team player and detail oriented.
• Ability to work under pressure and meet deadlines.
• Strong organizational, analytical, and decision-making skills.
• Experience with Microsoft Office, including Excel, Word, and Outlook.
• Knowledge of city, state, and federal tax laws regarding payroll administration.
• Experience with payroll in a union environment preferred.

Full time, Salaried position

Salary Range: $75,000 - $85,000 DOE 

Benefits include:

• Medical, Dental, Vision, Life, Long Term Disability   
• 401k plan, we will match 50% of the first 6% you contribute, equivalent to 3% of your wages 
• Deferred compensation into 401(k) account at company Shareholder discretion. Eligible to begin participating after one year of service with an annual plan entry date of October 1st.     
• Paid Personal Days (14 per year)  
• Paid Time Off of 14 days / year  
• Tuition reimbursement of 50%, up to $2500 / year 
• New child family leave up to 4 weeks while on approved FLMA and enrolled in company sponsored medical plan  
• 50% discount for many purchases at the Space Needle (Retail, Food and Beverage)  
• Charitable Contributions / Matching Gift, up to $200 year  
• Paid parking or up to $250 / month towards an orca card 

The Space Needle symbolizes the innovative and forward-thinking spirit of Seattle. Our Team Members reflect our inclusive city, diverse country, and multicultural world. As an equal opportunity employer, we make all employment decisions without regard to race, color, religion, age, sex, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, physical, or mental disability, military status, political ideology, genetic information, or any other status protected by local, state, or federal law. All Team Members and potential Team Members who apply for an opening will be considered without regard to these factors. We carefully screen applicants based on qualifications such as their training, education, skills, aptitude, experience, and previous work record.