Event Specialist

Description

About Forest Hills Country Club
Forest Hills Country Club is a private, member-focused club offering premier golf, dining, and social amenities. We host a wide range of club-sponsored events, including holiday celebrations, themed dinners, family programs, golf and racquet events, live entertainment nights, wine dinners, tournaments, and member social traditions. We are seeking an Event Coordinator who will help elevate club programming and provide exceptional experiences for our members.

Position Overview

The Club-Sponsored Events Coordinator is responsible for the planning, coordination, and execution of all internal club events. This role emphasizes creativity, member engagement, and collaboration with various departments to ensure events are delivered at the highest standard and align with the club’s culture.

Key Responsibilities

• Develop, plan, and execute all club-sponsored events (e.g., family nights, brunches, holiday events, tournaments, themed parties, member socials).
• Collaborate with department heads—including Food & Beverage, Culinary, Golf, Racquets, Aquatics, and Membership—to design cohesive and compelling event experiences.
• Create event concepts, themes, decorations, activity plans, timelines, and assist with promotional materials.
• Prepare and distribute detailed event sheets/BEOs for internal communication.
• Work with the Events Manager and Events Team to oversee event logistics: setup, décor, staffing coordination, program schedule, entertainment, vendor arrangements, and member communication.
• Work with the Marketing or Membership team to promote events through newsletters, social media, calendars, and email campaigns.
• Track attendance, prepare post-event reports, and contribute ideas for improvement and future programming.
• Ensure events run smoothly and provide hands-on support throughout each event.
• Maintain high levels of member satisfaction by delivering friendly service, engaging experiences, and prompt resolution of any issues.
• Assist with budgeting for club-sponsored events and manage event supply inventories.

Requirements

 Qualifications

• Experience  in event planning, hospitality, private clubs, recreation, or member programming preferred
• Strong creativity and ability to design fun, engaging concepts for a wide range of audiences (families, adults, seniors, sports groups, etc.)
• Excellent communication, teamwork, and organizational skills
• Ability to manage multiple events, timelines, and priorities in a fast-paced environment
• Comfortable working some evenings, weekends, and holidays based on event schedule
• Proficiency in Microsoft Office; familiarity with club management software is a plus
• Professional demeanor with a strong member-service mindset