8221 Night Shift Time and Attendance Specialist

Description

 Keep our night operations running like clockwork! As a night shift data entry specialist, you'll monitor, enter and change data, generate routine and requested reports using an electronic timekeeping system.

 Duties and Responsibilities Essential Functions

• Monitors, enters and changes data, and generates routine and requested reports using an electronic timekeeping system. 
• Generates attendance reports so it can be determined whether or not an employee is absent or did not punch in. After receiving this information and coordinating with employee’s supervisor, either codes employee with the proper absence code or manually enters in the correct punch in time.
• Initiates change to job codes and shop orders as needed at start-up or as requested by lead person to ensure correct labor costing.
• Notifies appropriate production supervisors of excessive overtime, absences for the day, tardiness, etc. of their employees.
• Responds to and research questions on attendance, staffing, etc. from members of management
• Provides information to employees or lead persons regarding employees’ time for the week or a certain day in question.
• Research eligibility when an employee requests vacation, funeral leave, etc. to verify if employee has any accrued time to take or qualifies under Company Policy.
• Generates and maintains a variety of production related reports at the request of Inside Production management.
• Makes replacement badges as needed. 
• Keeps work area clean and orderly.
• Follows safety rules and company policies.

Other Duties

• May occasionally fill in as Receptionist.
• Performs a variety of clerical and administrative duties.
• Participates in training, employee meetings, committees, project teams, etc. as appropriate.
• Receives written and verbal instructions on the above job tasks and performs other duties as directed by Supervisor.
• Bilingual is a plus

Work Environment

Usual office working conditions. Access to CONFIDENTIAL DATA (ex. wages, costs, financial reports, and other confidential records). Some exposure to plant conditions. Hairnet and earplugs required at times. 

Requirements

 Knowledge, Skills and Abilities

High school plus additional training required. Requires basic math skills. Must have above average 10-key experience. Staffing experience preferred. Intermediate computer skills and knowledge of standard business software plus specialty software required. Clear, pleasant speaking voice required for telephone operator duties. Must speak, read and write in English. Conversational Spanish a plus.

Supervisory Responsibilities

None

Machines, Equipment, Tools Used

Personal computer, two-way radio, standard office equipment.

Physical Demands

• Reaching: Extending hand(s) and arm(s) in any direction.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make fine discriminations in sound.
• Repetitive Motions: Substantial movements (motions) of the wrists, hands and/or fingers.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have close visual acuity to perform and activity such as preparing and analyzing data figures: transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes