Facilities Operations Manager

Description

Position: Facilities Operations Manager

Reports To: Department Director

Department: Facilities & Support Operations

FLSA Status: Exempt

Purpose: Works under the general direction of the Department Director overseeing the Tax Collector’s facilities to ensure they are safe, secure, and well-maintained. Responsible for managing and coordinating facilities operations, including but not limited to maintenance of Tax Collector facilities located throughout Hillsborough County as well as warehouse operations. Additionally, this position is responsible for assistance with the planning, implementation, and coordination of all aspects of safety and security of facilities and staff.

Principal Duties and Responsibilities (*Essential Job Functions)

• Coordinate security operations and activities with law enforcement, fire rescue, and other local government agencies*

• Create and implement security standards, policies, and procedures*

• Develop/deploy and/or coordinate training related to safety and security*

• Manage maintenance of buildings, grounds, and road test tracks*

• Coordinate generator maintenance and R3M improvements with county staff, maintenance and oversight of Tax Collector alarm systems, and fire safety/prevention equipment*

• Manage maintenance-related contracts including but not limited to landscaping, janitorial, security alarm, fire safety/prevention, and pest control contracts*

• Manage warehouse operations including the purchasing, storing and distribution of supplies and sensitive Tax Collector materials, such as driver license and title stock

• Oversee the disposal or donation of surplus property

• Manage Tax Collector fleet ensuring timely maintenance of vehicles

· Manages the mobile unit(s) maintenance and may drive the unit to events and for emergency situations

• Assist Department Director in the planning and oversight of construction and renovation projects

• Manage emergency preparedness and post-disaster recovery activities

• Plan and direct the work and training of subordinate staff in facilities and warehouse operations

• Other related duties as assigned

Job Specifications (including knowledge, skills, abilities, and physical requirements)

• Knowledge of management principles involved in project management and resource allocation

• Considerable knowledge of safety protocols and risk management practices

• Considerable knowledge of security protocols and procedures

• Skilled in management and supervision

• Excellent written and verbal communication skills

• Excellent organizational skills

• Ability to provide training on security policies and procedures

• Ability to work with confidential and classified information

• Skilled in organizing, planning, and prioritizing work activities, and applying appropriate management techniques

• Ability to develop positive working relationships with other departments and vendors

• Ability to use independent judgment to make sound decisions and solve complex problems

• Proficient with Microsoft Office Suite or related software

• Ability to use a computer, keyboard, job related and general office software and equipment

• Ability to hire and directly supervise assigned staff

• Ability to travel between Tax Collector locations throughout the county frequently and may require evening/weekend work occasionally

• Work requires regular and reliable attendance

• Work requires standing or walking approximately 70% of the time

• Tasks may involve reaching, pulling, pushing, bending, kneeling, climbing, or lifting (up to 100 lbs)

Working Conditions

· Work is performed both in an office environment and outside with hazardous or unpleasant conditions caused by noise, dust, or adverse weather or environmental conditions.

Requirements

Qualifications

• Bachelor’s degree and 5 years of experience related to position duties.

• An equivalent level of education and experience may be substituted as permitted by law.

• Law enforcement or security experience preferred

• Facility operations experience preferred

• Possession of a valid Florida Driver License

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job nor does it represent all that may be required of a job incumbent during the course of employment with the Hillsborough County Tax Collector’s Office.