Specialist, Meetings, Events & Convention

Description

The Specialist, Meetings, Events & Convention provides high-level support and oversight for the convention and meeting activities of NECA, including NECA’s Annual Convention. This role also coordinates budgets, schedules, calendars, and websites for meetings.

REQUISITE EDUCATION AND EXPERIENCE: 

· Ensures that practices are customer-centric and focused on developing and enhancing the member experience while adhering to established policies.

· Ability to analyze complex situations, often on the fly and sometimes after hours. 

· Ability to function both independently and in a team-oriented collaborative environment. 

· Capable of setting priorities when multiple demands are present

· Knowledge of hotels, conventions, and/or associations are a plus

· Ability to lift 40 pounds. 

· Must have exceptional skills in editing documents, memos, and spreadsheets; experience using Office 365 and MS Teams is desired.

WORKING CONDITIONS: 

· Significant travel will be required. General office work environment.

· Full-time, thirty-five-hour work week (8:30-4:30, M-F) unless otherwise noted. 

· NECA offers an exceptional benefits package including employer-paid employee insurance, generous 401 (k) contribution, and transportation subsidy.

· This role is working a typical in-office schedule with some work from home allowed. 

Requirements

· Participates in the full life cycle of events from design, planning, implementation, and post-event evaluation.

· Creates and manages staff schedule, meetings calendar, the meeting department’s tabs in Teams/Office 365, and builds on the meetings history spreadsheet. 

· Provides support for NECA meetings and functions; assists departments with dinner and local activities at events. 

· Use NECA’s meetings history to make sure that contracts are correctly blocked before they are routed for signature. 

· Plan and execute meetings and events, help all departments with dinner and events as needed, extensive travel required.

· Provides information and resolves challenges that attendees may encounter. Advises members and chapters on meeting venues and restaurant recommendations for dinners in association with other functions at meetings.

· Assists members and chapters with online registration and housing, answers incoming calls, checks voicemail, provides email responses, and performs other administrative duties, including attending staff meetings.

· Assists in the preparation for the NECA Convention and ancillary meetings. 

· Prepares signs, plaques, badges, and registration packets; ships materials and proofreads marketing material for all meetings. 

· Monitors and updates supplier contacts, coordinates supplier in-house lunch-and-learns for the meetings department, and participates in industry education. 

· Assists in cultivating the relationship between the meetings department and NECA’s members and chapters.

· Facilitates visitors and meetings in the NECA office. Help chapters secure off-site dinners at meetings. Provide recommendations on venues and restaurants. Make introductions to local vendors. Support with documentation as required.

Salary range: $60,000 - $70,000

This is not an attempt to list all essential functions of this position. Job duties may change over time based on organizational/department needs. 

NECA is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

The National Electrical Contractors Association (NECA) is the voice of the $270 billion electrical construction industry that brings power, light, and communication technology to buildings and communities across the U.S. NECA contractors help customers achieve their goals for energy conservation, efficiency, and renewable power. NECA’s national office and 118 local chapters advance the industry through advocacy, education, research, and standards development.  NECA is an Equal Opportunity Employer. 

For more information, visit www.necanet.org.