Collaborative Project Manager

Position Overview:

The Collaborative Project Manager (“CPM”) reports to the Director, Value Optimization and is responsible for managing Collaborative Purchasing Projects (“CPP”) across our member health systems. Each purchasing project is launched to identify opportunities to drive spend through the GPO resulting in significant savings for our member health systems. The PM is responsible for managing CPPs from implementation to realized savings.

The PM’s role is to drive the Collaborative Committee to decision by efficiently and effectively bringing together the right SMEs (committee members) with the right Information (research, vendor information and data analysis) and facilitating discussion towards consensus. As part of this responsibility, the PM will support Collaborative Chair and Advisory Board.

Primary Duties & Responsibilities:

Project Management:

· Lead the implementation of CPPs.

· Identify CPP guidelines and communication needs; starting with AHGPO standards and taking into consideration the Committee’s nuances.

· Develop and implement comprehensive project management tools to manage and report on projects; establishes CPP reporting schedules in collaboration with key stakeholders.

· Define and communicate project plans (e.g., timelines, milestones and limitations)

· Collaborate interdepartmentally within AHP including Collaborative Initiative, Clinical Excellence, Knowledge Transfer and Member Service teams in support of CPP information and data needs.

· Develop mitigation strategies as necessary to eliminate risks.

· Respond timely to all Collaborative Committee requests, delegating follow up where appropriate.

· Keep Director and executive team up to date on outstanding issues.

· Keep CPP on time and on budget.

Meeting Management:

· Execute on meeting and communication project tasks including scheduling meetings, preparing standard communication templates, and creating document management process.

· Plan and execute on meeting tasks to ensure effective use of time and resources, e.g. creation and distribution of documents in advance of meeting, identify logistic and technical requirements.

· Responsible for drafting, distributing and storing all meeting documents including agendas, minutes, action items, key decisions and discussion content.

· Facilitate meeting with strong professional presence ensuring agenda is followed, discussions remain on point and follow up tasks are captured with designated responsible party and timeline commitment.

· Participate in the development of AHGPO standards and best practices for workflow as well as meeting and document management.

Data Management:

· Keep abreast of vendor performance data (e.g., delivery, quality, clinical) and escalate issues where appropriate.

· Coordinate the delegation and collection of data analysis; ensure timeline commitments are met.

· Develop supporting materials for Collaborative Committee meetings, including presentation materials and any required analyses and research.

· Coordinate product trials to include the Director, Value Optimization, department heads and other key stakeholders.

· Research information as requested by Collaborative and assist when needed.

· Perform and/or coordinate initial vendor searches.

· Coordinate initial conflict of interest searches and report potential violations to the Director, Value Optimization

Trust Building:

· Disseminate timely and audience appropriate information to project team and key stakeholders.

· Write complete, accurate, and comprehensive documents and reports according to established deadlines.

· Develop evaluation plans for projects.

Relationship Management:

· Understand and integrate collaborative culture practices; work to ensure collaborative input and member satisfaction.

· Serve as the conduit to the Collaborative Committee; support and coordinate where necessary to support other work groups as it relates to assigned collaboratives.

Other:

· Perform all duties in accordance with AllSpire Health Partner and AllSpire Health GPO policies and procedures.

· Maintain strict confidentiality.

· Other duties as assigned.

· Demonstrate commitment to Company’s Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Skills, Knowledge, & Experience:

· Bachelor’s degree or five years equivalent experience. Advanced degree preferred.

· Project Management Professional (PMP) Certification required.

· Clinical experience may be required for specialty areas.

· Three to four years specific, applicable and demonstrable project management experience in a medical or related field required; demonstrated ability to successfully manage multiple, concurrent projects, with a track record of    completing projects on time and on budget.

· Excellent presentation and meeting facilitation skills required.

· Basic knowledge of healthcare economics.

· Analytical and problem-solving skills, including basic knowledge of financial and statistical information.

· Proficiency in Microsoft Office including Outlook, Excel, Word, Smartsheet and PowerPoint.

Behavioral Competencies:

· Excellent communication/interpersonal skills, both verbal and written, strong presentation skills

· Strong organizational skills.

· Demonstrated customer service orientation, seeking to understand customer requirements and exercising judgment in meeting their expectations.

· Experience managing projects with ambiguity within a collaborative, shared leadership (matrix) environment.