F&B Coordinator

12/11/2025

The F&B Coordinator will support the Catering Team in providing quality service and maximizing revenue potential for private dining. Responsibilities include managing inquiries, preparing event schedules, and maintaining knowledge of hotel services.

Working Hours

40 hours/week

Company Size

5,001-10,000 employees

Language

English

Visa Sponsorship

About The Company

At Kimpton, it’s always personal. We focus on what it means to be human and an individual. You’ll quickly learn Kimpton’s not just a hospitality job. Here, you’ll join a mission to make lives better. No biggie. The real you is a job requirement; your unique background, talents, and quirks are what help our company connect meaningfully with our guests. You’ll lead your own personal career path while you help make each guest’s journey feel more personal. You won’t just punch a clock and count the hours; you’ll make it count. That’s why FORTUNE magazine has put Kimpton on its “Best Companies To Work For” list fourteen times. It’s why we score 100 on the Human Rights Campaign Foundation’s Corporate Equality Index every year. Our guests feel it too—it’s why we’re consistently ranked as a best-loved hospitality company. Our thriving company culture, numerous hospitality career tracks, and rich benefits and perks also make us one of the best places to work. We take care of all of our people with great benefits, like paid time off; medical, dental, and vision plans; life, short-term, and long-term disability insurance; 401(k) with employer matching; 6 weeks paid paternity/maternity leave; robust professional and personal development through our own Kimpton University; and employee discounts at our 60+ hotels nationwide. Plus, we throw in some extra Kimpton-style perks, like wellness programs and, of course, pet insurance. We’re a best place to work because we’re driven by our passion for unscripted, heartfelt care. From the first whirl of a hula hoop at your employee orientation (yes, it happens) to every Kimpton Moment thereafter, you’re going to love it here as much as our guests do. www.facebook.com/kimpton www.twitter.com/kimpton www.instagram.com/kimpton www.pinterest.com/kimpton www.youtube.com/kimpton

About the Role

The Kimpton Armory Hotel (Bozeman)

Our mission is to be the best loved Hotel & Restaurant Company so regardless of position, we look for individuals who are passionate about providing genuine heartfelt care to our guest and employees.

What you get to do: Administrative position working for both the Hotel and Restaurant, whose main focus is to support the Catering Team in their efforts to provide quality service while maximizing revenue potential for private dining.

Your day-to-day:

Maintain an active trace/follow-up system for all incoming inquiry calls
Prioritize numerous projects and tasks on a daily basis.
Generate complete and correct daily event schedules and reader boards
Prepare and stay on top of weekly reports
Professionally and efficiently handle multiple incoming phone calls and inquiries
Respond to walk in inquiries
Be fully versed in all banquet space, facilities and capabilities of competitive set
Maintain knowledge of all hotel services and features and hours of operation
Organize and keep filing system of past groups
Develop creative attractive menu presentations for potential clients
Attend and participate in all required meetings
Attend and participate in all required meetings
Assist restaurant/hotel general manager with correspondence and small projects
Keep Director of Catering/Private Dining Events Manager/Conference Services Manager promptly and fully informed of all problems or unusual matters so corrective action could be taken where appropriate.
Learn computer program for booking catering groups and checking availability
Constantly be aware of what is happening in the function space and catering office
Handle special projects in addition to daily tasks
Keep all supplies up to date and ordered.
Arrive at scheduled work time, with a neat and professional appearance
Stay calm and focused in the dealings with all clients either on the phone or in person.

Specific experience we're seeking:

Excellent reading, writing and oral proficiency in the English Language
Strong verbal communication skills
Excellent time management skills & ability to multi-task

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirement listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exceptional verbal and written communication skills. Motivation. Customer Service orientation. Ability to work independently and to manager projects effectively. Organized and detailed oriented.

EDUCATION and/or EXPERIENCE:
Sales or catering coordination for a fine dining establishment for a minimum of 2 years. Comparable experience considered

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, or telephone. The employee must regularly lift and/or move up to 10-25 pounds and frequently lift and/or move up to 50 pounds.

(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).

Key Skills

Communication SkillsTime ManagementMulti-taskingCustomer ServiceOrganizationDetail OrientationProblem SolvingProject Management