Invoicing Specialist

Description

The Invoicing Specialist is responsible for processing Accounts Receivable invoicing for multiple locations ensuring accuracy and timeliness. This role provides critical support in the following areas: 

Responsibilities not limited to:

Daily Invoicing

• Verify daily shipments in preparation for invoicing.
• Organize and compile supporting documents
• Process daily invoices in ERP System
• Produce and distribute invoices to customers via mail, Email, portals, etc.
• Obtain approval of final invoice edit lists from AR Supervisor or Controller
• Prepare daily commission report for approval. 
• Update daily sales reports.
• Respond to customer requests for invoice copies.
• Assist in Month End Activities – reports, customer reconciliations, etc.
• Assist team with requests from auditors.
• Clerical duties, including, but not limited to, filing, reporting, mailing, etc.
• Ad hoc project as needed.

Requirements

Knowledge / Skills / Abilities

• Proficient in Microsoft Office
• Experience with accounting or ERP software; Epicor/Kinetic experience a plus
• Understanding of three-way match processes and sales tax regulations
• One year of administrative experience in a manufacturing environment preferred

Competencies

• Demonstrated interpersonal skills with a proactive, customer-focused mindset
• Strong verbal and written communication skills
• Highly detail-oriented with a strong commitment to accuracy
• Consistently reliable and precise in completing tasks
• Strong organizational and time-management abilities
• Effective collaborator with solid teamwork skills
• High school diploma or equivalent; some college coursework a plus

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At VMC Group we believe in supporting our employees both professionally and personally. When you join our team, you gain more than just a job — you gain access to a range of benefits designed to promote your well-being, growth, and financial security. 

• Health, dental and vision insurance
• 401K with company match
• Life Insurance
• Flexible Spending Accounts
• Generous annual time off policy
• 12 Company-Paid holidays
• A Solid Wellness Program to support your personal health goals
• Professional development opportunities

Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY! 

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We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.