Payroll & Benefits Specialist (Part Time - Maternity Leave)

Description

Company Overview:

Founded in 2015, Vidalta Residential is a dynamic and rapidly growing property management organization dedicated to setting the highest standards in multifamily living, specializing in creating exceptional living experiences. Rooted in a commitment to excellence and a resident-first philosophy, we manage a significant portfolio of properties across the Southern United States, fostering welcoming and inclusive communities our residents are proud to call home. As a recognized top employer, Vidalta cultivates a high-performance culture built on teamwork, continuous growth, and a shared dedication to exceptional service and sustainable practices. Currently managing 23 properties with over 6,679 units in fourteen cities, Vidalta's DNA is rooted in a positive attitude, passionate dedication, and the firm belief in going the extra mile.

Position Overview

The Payroll & Benefits Specialist (Part Time - Maternity Leave) is a temporary role responsible for executing critical functions related to employee compensation and benefits administration. This position ensures the smooth, accurate, and timely handling of bi-weekly payroll and the ongoing management of employee benefits programs during a maternity leave coverage period. The primary focus will be managing payroll processing within the Paylocity HRIS, ensuring compliance, and serving as the main point of contact for employees regarding payroll and benefits inquiries.

Requirements

Key Responsibilities

 We are seeking a detail-oriented and experienced Part-Time Payroll & Benefits Specialist to join our team on a temporary basis. This role is crucial for ensuring the accurate and timely processing of payroll and the smooth administration of employee benefits during a period of maternity leave coverage.

This is a fixed-term, temporary position expected to last for approximately 3 to 4 months. 

Payroll Administration:

• Process bi-weekly payroll for the organization, ensuring timely and accurate processing of all payroll transactions, including salaries, bonuses, commissions, and deductions.
• Ensure accurate processing of payroll updates, including new hires, terminations, changes to pay rates, and direct deposit information in the Paylocity system.
• Maintain accurate PTO records for all team members and ensure proper payout upon termination where applicable.
• Manage timecard approvals and resolve any discrepancies prior to payroll processing.
• Ensure compliance with all federal, state, and local payroll, wage and hour laws, particularly in Texas and Florida.
• Assist with the preparation of mandatory reports, which may include 941 quarterly filings and W-2s depending on the timing of the coverage period.
• Facilitate payroll audits by providing necessary records and documentation.

Benefits & Leave Administration:

• Administer employee benefits programs, managing eligibility, enrollments, qualifying life events, and terminations in the Paylocity system and carrier portals.
• Serve as the primary point of contact for employee inquiries regarding benefits coverage, claims, and deduction amounts.
• Process and administer all leave-of-absence requests and disability paperwork (medical, personal, FMLA, and ADA), ensuring proper payroll adjustments during leaves.
• Report and administer workers’ compensation claims.
• Manage the unemployment process, including responding to claims and appeals in a timely manner.

General HRIS & Compliance:

• Manage payroll and benefits data integrity within the Paylocity HRIS system, ensuring the accuracy of employee records.
• Maintain the highest level of confidentiality with all employee information and sensitive HR/payroll matters.
• Prepare reports for management on payroll costs and benefits census data as requested.
• Perform other related payroll and benefits duties as assigned to support the needs of the organization during the coverage period.

Experience and Education Requirements:

• Bachelor’s Degree or equivalent related experience required
• One (2) year of experience in HR required
• Proficient in Microsoft Excel and PowerPoint.
• Experience using Google Workspace.
• Experience with Paylocity (HR software)
• Familiarity with invoice reconciliation functions.
• Experience generating data-based reports.
• Exceptional multitasking, organizational abilities, and a proven ability to manage time effectively.
• Expert knowledge of Canva for designing and editing professional presentations and materials.