Program Supervisor - Stevens Ranch

Description

JOB SUMMARY

The Programs Supervisor furthers the mission of Girl Scouts of Texas Oklahoma Plains (GSTOP) through Stevens Ranch camp programming. The Programs Supervisor assists in planning, directing, and coordinating all camp programs. They will also provide a safe and effective program by directly supervising staff and participants. The Programs Supervisor understands and responds to protocols and emergency procedures and provides an exceptional camp experience to all. This role provides safe, fun, and educational experiences for campers in accordance with GSUSA policies and procedures, American Camp Association (ACA) procedures, and Texas Department of Health requirements. 

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Must reside at Camp Sunday-Friday during the summer. 
• Assists in the administration and coordination of all summer camp programming under the lead of the Assistant Camp Director (ACD) and Camp Director (CD). 
• Ensures the program delivered to campers is fun and purposeful. 
• Ensures program plans are prepared and implemented to meet camp outcomes and the abilities of all campers. 
• Delivers progressive program activities. 
• Evaluates program delivery abilities of staff. 
• Coordinates, supervises, and leads all camp programs and campfire activities with other staff. 
• Assists with Camp Staff training. 
• Provides guidelines for programs utilizing camp equipment. 
• Ensures campers and staff follow safety procedures in all program areas. 
• Oversees daily check of area and equipment for safety, cleanliness, and good repair.  
• Ensures program areas are kept free of hazards and debris. 
• Regularly monitor and work with any unit staff to maintain traditions and meal activities as well as all camp activities. 
• Provides feedback, guidance, and encouragement to any program staff. 
• Assists with creation of camper and group programming schedules. 
• Collects and evaluates records of all programming. 
• Attends staff meetings. 
• Participates enthusiastically in all camp activities, provides support and guidance to those who are assigned. 
• Participates as a member of the camp staff team to deliver and supervise any evening programs, special camp programs, and all camp activities. 
• The Program Supervisor often has a direct relationship with staff and needs to act as a leader and encourager, steering staff away from gossip and negativity. 
• Manages the daily operations of program inventory control, badge earnings, record keeping of the programming, and maintains effective continual communication with staff, campers, and supervisors. 
• Assists with check-in and check-out, welcome families, trouble shoot. Makes sure all the staff are accounted for, and units are prepared accordingly.  
• Stays vigilant with all American Camper Association guidelines and continually monitor programming to ensure standards are kept.  
• Assists with the monitoring of safety and all procedures as they pertain to the complete supervision of all staff and campers. 
• Supervises assigned Unit Staff in correlation to program delivery.  
• Evaluates the current season and makes suggestions for the following season. 
• Oversees preparation and delivery of programs in all activity areas. 
• Establishes and follows appropriate health and safety routines for campers and staff. 
• Prepares, participates, and helps lead specific areas of staff training pertaining to the pool and archery.  
• Participates in staff training and meetings. 
• Conducts inventory of supplies and places orders when necessary, ensuring timely arrival of supplies.  
• Reviews and uploads photos of campers a minimum of three times a day to Bunk Notes. 
• Prints Bunk Notes and disperse at each meal. 
• Organizes girls mail weekly and ensure girls receive their mail at lunch, working with Eagle Eye Ranch to organize pony express.  
• Assists in packing all materials and supplies at the end of summer camping season. 
• Maintains staff schedules and makes sure all staff follow through with their job descriptions. 
• Learns evacuation procedures. 
• Assists in the training of campers and staff on weather safety and evacuation procedures. 
• Other duties as assigned by the Assistant Camp Director and as they present themselves.  

CORE COMPETENCIES

1. Interpersonal Relations                                            8. Judgement and Decision Making
2. Conflict Management                                               9. Organizational Management
3. Adaptability                                                              10. Self-Management
4. Oral and Written Communication Skills              11.Fostering Diversity
5. Team Building                                                          12. Achieve Results
6. Personal Integrity and Professional Conduct     13. Time Management
7. Information Management                                     14.Problem Solving                                 

JOB QUALIFICATIONS 

• Minimum 18 years of age. 
• Current CPR, AED, and First Aid certification required (provided if needed). 
• Commitment to the mission and purpose of Girl Scouting. 
• Must be willing to work with all people without regard to race, religion, ethnic origin, socio-economic status, sexual orientation, age, or disability. 
• Experience and/or education in general Outdoor Education or Girl Scouts. 
• Ability to coordinate onsite business activities. 
• Desire and ability to work with children and adults in a camp community.  
• Proven ability to effectively manage multiple priorities, meet deadlines and produce results. 
• Ability to reside at Camp. 
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. 
• Verbal fluency, good grammar, and professional appearance. 
• You must complete and pass a criminal background check, motor vehicle records check, and drug screening. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. 
• Ability and willingness to work outside in all weather conditions, walk long distances and on uneven terrain, lift and/or move up to 25 pounds. 
• Ability and willingness to work in an environment includes exposure to environmental allergens including dust, mold, pollen, live birds, insects, and other animals.  
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.  

 SEASONAL CAMP DATES

• Admin. Staff Training: May 18th - 22nd
• Staff Training Week: June 1st - 5th
• Week One: June 7th - 12th
• Week Two: June 14th - 19th
• Week Three: June 21st - 26th
• Week Four: June 28th - July 1st
• Week Five: July 7th - 10th
• Week Six: July 12th - 17th
• Staff Camp Clean Up: July 18th - 21st

CERTIFICATIONS/LICENSES

• Current CPR, AED, and First Aid certification required (provided if not already current).