Programs Coordinator - Stevens Ranch

Description

JOB SUMMARY

The Programs Coordinator furthers the mission of Girl Scouts of Texas Oklahoma Plains (GSTOP) through Stevens Ranch camp programming. The Programs Coordinator will assist in planning, directing, and coordinating all camp programs. Also to provide a safe and effective program by directly supervising staff and participants. Understand and respond to protocols and emergency procedures and provide an exceptional camp experience to all. Provide safe, fun, and educational experiences for campers in accordance with GSUSA policies and procedures, American Camp Association (ACA) procedures, and Texas Department of Health requirements. 

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Must reside at Camp Sunday-Friday during summer.
• Ensures the program delivered to campers is fun and purposeful.
• Ensures program plans are prepared and implemented that meet camp outcomes and the abilities of all campers.
• Delivers progressive program activities.
• Assists in leading all camp programs and campfire activities with other staff.
• Provides guidelines for programs utilizing camp equipment.
• Ensures campers and staff follow safety procedures in all program areas.
• Assists in daily check of area and equipment for safety, cleanliness, and good repair. 
• Ensures program areas are kept free of hazards and debris.
• Assists with any unit staff to maintain traditions and meal activities as well as all camp activities.
• Attends staff meetings.
• Participates enthusiastically in all camp activities, providing support and guidance to those who are assigned.
• Participates as a member of the camp staff team to deliver and supervises any evening programs, special camp programs, and all camp activities.
• Manages the daily operations of program inventory control, badge earnings, record keeping of the programming, and maintains effective continual communication with staff, campers, and supervisors.
• Assists with check-in and check-out, welcomes families, and troubleshoots. Makes sure all the staff are accounted for, and units are prepared accordingly. 
• Stays vigilant with all American Camper Association guidelines and continually monitors programming to ensure standards are kept. 
• Assists with the monitoring of safety and all procedures as they pertain to the complete supervision of all staff and campers.
• Evaluates the current season and makes suggestions for the following season.
• Oversees preparation and delivery of programs in all activity areas.
• Establishes and follows appropriate health and safety routines for campers and staff.
• Prepares, participates, and helps lead specific areas of staff training pertaining to the pool and archery. 
• Participates in staff training and meetings.
• Conducts inventory of supplies and places orders when necessary, ensuring timely arrival of supplies. 
• Disperses Bunk Notes at each meal.
• Organizes girls mail weekly and ensures girls receive their mail at lunch, working with Eagle Eye Ranch to organize pony express. 
• Assists in packing all materials and supplies at the end of summer camping season.
• Maintains staff schedules and makes sure all staff follow through with their job descriptions.
• Learns evacuation procedures.
• Assists in the training of campers and staff on weather safety and evacuation procedures.
• Other duties assigned by the Program Supervisor and as they present themselves. 

CORE COMPETENCIES

1. Interpersonal Relations                                               8. Organizational Knowledge
2. Conflict Management                                                  9. Self-Management
3. Adaptability                                                                  10. Fostering Diversity 
4. Oral and Written Communication Skills                  11. Achieve Results
5. Team Building                                                              12. Judgement and Decision Making
6. Personal Integrity and Professional Conduct         13. Time Management
7. Information Management                                         14. Problem Solving 

JOB QUALIFICATIONS

• Minimum 18 years of age. 
• Current CPR, AED, and First Aid certification required (provided if needed).
• Commitment to the mission and purpose of Girl Scouting.
• Must be willing to work with all people without regard to race, religion, ethnic origin, socio-economic status, sexual orientation, age, or disability.
• Experience and/or education in general Outdoor Education or Girl Scouts.
• Ability to coordinate on-site business activities.
• Desire and ability to work with children and adults in a camp community. 
• Proven ability to effectively manage multiple priorities, meet deadlines and produce results.
• Ability to reside at Camp.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
• Verbal fluency, good grammar, and professional appearance.
• You must complete and pass a criminal background check, motor vehicle records check, and drug screening.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Ability and willingness to work outside in all weather conditions, walk long distances and on uneven terrain, lift and/or move up to 25 pounds.
• Ability and willingness to work in an environment includes exposure to environmental allergens including dust, mold, pollen, live birds, insects, and other animals. 
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

SEASONAL CAMP DATES

• Staff Training Week: June 1st - 5th
• Week One: June 7th - 12th
• Week Two: June 14th - 19th
• Week Three: June 21st - 26th
• Week Four: June 28th - July 1st
• Week Five: July 7th - 10th
• Week Six: July 12th - 17th
• Staff Camp Clean Up: July 18th - 21st

CERTIFICATIONS/LICENSES

• Current CPR, AED, and First Aid certification required (provided if not already current).
• Activity area appropriate Certifications (Archery) or ability to obtain one (provided by GSTOP).