Accounts Payable Manager

Description

SUMMARY 

The Accounts Payable Manager completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and supervises the accounts payable team. Oversees the day-to-day operations and strategic goals of the Payable department.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES 

Responsibilities include but are not limited to:

• Work in a shared services accounts payable department /procure to pay process, responsible for processing payables for multiple locations.
• Lead a team to ensure workload is adequately covered.
• Determines best resolution for the business when AP issues arise
• Tracks employee performance and provides consistent feedback
• Approves timecards and PTO requests of accounts payable specialists.
• Maintain vendor relationships through timely payments and excellent service
• Ensure clear and updated communications with all departments regarding finance policies and AP procedures
• Prepare accounts payable register and transactions
• Resolve invoice discrepancies
• Prepare weekly payment run
• Assist in preparing year end 1099's
• Complete data validation processes
• Perform reconciliations as needed
• Maintains controls for procure to pay process
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Display exceptional customer service skills.
• Accurately process many invoices.
• Requires excellent math skills.
• Is an exceptional multi-tasker and able to meet tight deadlines.
• Proficient in Excel and Microsoft Dynamics GP software.
• Complies with HIPAA regulations for patient confidentiality.
• Proven track record of researching discrepancies of invoices in a timely manner.
• Excellent organizational skills.
• Familiarity with vendor requirements—W9s and 1099s
• Excellent written and verbal communication skills including executive level presentations and/or meetings
• Proven capabilities with Microsoft Office, including Excel, Word and PowerPoint
• Familiar with a variety of multiple locations and shared services business concepts, best practices and procedures.
• Fast and accurate data entry skills.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required. Associate Degree or some college courses required.
• Bachelor's degree preferred.

EXPERIENCE REQUIREMENTS

• A minimum of 4 years relevant work experience. Two years’ experience in an accounts payable position in a Physician Practice preferred.

REQUIRED TRAVEL

• Traveling to physician’s practice locations may be required.

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%