Event Coordinator

At Lumina Agency, we illuminate possibilities. We are a forward-thinking consulting and project development firm dedicated to transforming ideas into impactful results. Our team thrives on precision, innovation, and collaboration, ensuring every project is delivered with excellence. We believe in empowering our people, cultivating leadership, and creating an environment where talent grows and careers advance.

We are seeking a detail-oriented, organized, and motivated Event Coordinator to support the planning and execution of high-impact events. This role will work closely with internal teams, vendors, and clients to ensure all logistics, timelines, and deliverables are executed seamlessly. The ideal candidate thrives in a fast-paced environment, communicates effectively, and brings a strong sense of initiative to every project.

Responsibilities

• Assist in planning, organizing, and coordinating event logistics from concept to completion.

• Manage communication with vendors, venues, partners, and clients.

• Prepare event timelines, budgets, floor plans, and production schedules.

• Oversee event setup, on-site operations, and post-event breakdown.

• Ensure all branding, décor, materials, and presentation elements meet company standards.

• Monitor project progress and provide timely updates to leadership.

• Support administrative tasks such as documentation, contracts, and reporting.

• Maintain strong relationships with clients by providing responsive, solutions-oriented service.

• Strong organizational and multitasking abilities.

• Excellent communication and problem-solving skills.

• Ability to work independently and collaboratively within a structured team environment.

• Professional presence and the ability to represent the company effectively.

• Capacity to manage deadlines and adapt to changing project needs.

• Competitive salary within the range of $56,000 – $61,000 per year.

• Professional development and long-term growth opportunities within Lumina Agency.

• Supportive and dynamic work environment with an emphasis on innovation.

• Opportunities to contribute to high-profile events and meaningful client experiences.

• Full-time position with consistent, structured responsibilities.