Executive Ministry Project Manager

Description

Job Summary

The Executive Ministry Project Manager to the Executive Ministry Pastors will serve as a member of the Lead Pastor’s administrative staff and assist with various duties as assigned by the Executive Ministry Pastors. The Executive Administrative Assistant will support the logistical, communication, and planning needs of the Executive Ministry Pastors and assist in accomplishing the priorities of the Lead Pastor’s office.

Essential Responsibilities & Job Duties

Office Management

• Coordinate tasks and timelines for the Executive Ministry Office administrative staff.
• Guard the schedule and priorities of the Executive Ministry Pastors by gate keeping requests, communication, and approvals.
• Anticipate needs, challenges, and opportunities, and proactively provide solutions. 
• Translate vision and direction from the Executive Ministry Pastors into actionable plans, workflows, systems, and timelines.
• Manage an accurate and up to date Executive Planning calendar.
• Keep assigned projects moving forward with clear communication, departmental coordination, and timely updates on progress. 
• Maintain an understanding and attitude of personal responsibility for all projects related to the office. 
• Manage the Executive Ministry Office budget as directed. 

Project Management

• Oversee planning, logistics, communication, and execution of special projects.
• Oversee the development of project timelines, team building, and cross-departmental collaboration to ensure excellence and timely execution.
• Gather research and data to prepare reports as directed.

Administrative Support

• Assist the Executive Ministry Pastors with office communication (email, phone calls, etc.)
• Serve as an editor at the direction of the Executive Ministry Pastors.
• Compose letters when requested and ensure all correspondence is mailed in a timely manner.
• Assist the Executive Ministry Pastors in the management of their calendars (including the scheduling of appointments, the updating of their Outlook calendars, etc.)
• Assist the Executive Ministry Pastors in the management of physical and electronic files (including email management, contact management, in office filing, and the filing of documents electronically).
• Assist the Executive Ministry Pastors in the management of travel preparation and arrangements.
• Serve as liaison between the Executive Ministry Pastors and staff - with clear, timely, and effective communication.
• Maintain a high degree of confidentiality, wisdom, and discernment related to church operations, personnel information, and pastoral matters.
• Performs other related duties as assigned.

Requirements

Job Requirements

• Bachelor’s degree in Leadership, Business, Management, or a related field preferred.
• Minimum 3 years of experience overseeing teams, projects, or departments.
• Prior event coordinating experience preferred.
• Equivalent combinations of education and experience may be considered.

Knowledge, Skills, and Abilities

• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication ability.
• High attention to detail with the ability to plan ahead and anticipate needs.
• Ability to maintain confidentiality, professionalism, and emotional intelligence.
• Demonstrated ability to lead teams toward excellence under pressure and tight timelines.
• Knowledge of modern office methods and procedures, filing, telephone techniques and office equipment, as well as English usage, spelling, grammar, and punctuation.
• Prefer the applicant have experience using the following programs: Microsoft Word, Microsoft Excel, Microsoft Publisher, and Outlook.
• Ability to communicate effectively orally and in writing.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines. 
• Decision making and problem-solving abilities.
• Maintain a high level of confidentiality.
• Detail-oriented, accurate, ability to multi-task and handle frequent interruptions.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Ability to establish and maintain effective working relationships with supervising personnel, co-workers, civic organizations, business professionals and the general public.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

    a. Daily devotional time with the Lord.

    b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

    a. Communicating and sharing with your spouse.

    b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter! 

    “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 

    “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

    “Zeal for your house has consumed me…” Ps 69:9 (ESV) 

    “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

   “So encourage each other and build each other up…” 1 Thess 5:11 (NLT) 

   “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 

LOVE AND CARE  

Show compassion & represent the love of Jesus! 

   “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)

   “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help. 

    “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 

    “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 

    “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)