Business Operations Coordinator

Description

Hybrid: Boston, MA Headquarters (2-4 days/week onsite)

Be the organizational backbone supporting LineVision's next phase of growth and fundraising.

We are seeking a Business Operations Coordinator to support our CFO in preparing LineVision for our next fundraising round. This role is perfect for a highly organized, detail-oriented professional who thrives on creating order from complexity and wants broad exposure to finance, legal, and operations at a high-growth technology company. If you are looking to build a strong foundation in business operations while directly supporting executive leadership, join us at LineVision, Built In Boston Best Places to Work!

What will you do?

Core Responsibilities and Key Performance Objectives

• Manage and maintain company document management systems, ensuring all contracts, agreements, and critical business documents are organized, accessible, and up-to-date
• Coordinate contract administration processes including tracking, filing, renewal dates, and ensuring compliance with key terms across customer agreements, vendor contracts, NDAs, and HR documents
• Prepare and maintain the virtual data room for fundraising activities, organizing financial records, legal documents, and business materials for investor due diligence
• Provide comprehensive administrative support to the CFO across varied projects and priorities, managing calendars, coordinating meetings, and tracking action items
• Develop and implement organizational systems and processes to improve efficiency across finance and operations functions

Within the first 3 months:

• Audit and organize all existing company contracts and legal documents, creating a centralized tracking system with key dates and renewal terms
• Learn LineVision's business operations, key stakeholders, and document requirements across departments
• Begin building the framework for the virtual data room, cataloging existing materials and identifying gaps

Within the first 6 months:

• Implement a fully functional contract management system with automated alerts for key dates and proactive renewal tracking
• Maintain a complete, investor-ready data room with all financial, legal, and business documents organized and current
• Establish yourself as the go-to resource for document location, contract questions, and administrative coordination across the organization

Within the first year:

• Successfully support the CFO through a complete fundraising cycle, managing all data room requests and investor due diligence coordination
• Identify and implement process improvements that increase efficiency in document management, contract administration, and CFO support functions
• Expand your capabilities to take on additional finance or operations projects based on company needs and your interests

How to succeed in this role

Essentials

• 2-4 years professional experience in operations, administration or related role
• Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously
• Previous exposure to contracts, legal documents, or corporate legal environment (paralegal, legal assistant, compliance roles)
• Strong written and verbal communication skills with ability to interact professionally with executives, legal counsel, and external stakeholders
• Proficiency with document management systems, Google Workspace or Microsoft Office, and comfort learning new tools quickly
• Self-starter mentality with ability to work independently, anticipate needs, and take initiative on process improvements

What Sets the Best Candidates Apart

• Experience creating organizational systems, databases, or process documentation from scratch
• Background in professional services, startups, or fast-paced environments requiring adaptability
• Genuine curiosity about business operations and eagerness to learn across finance, legal, and strategic functions
• Willingness to roll up sleeves and tackle whatever needs to get done, even if outside traditional job scope
• Experience with or willingness to learn contract management software

Reporting & Team Structure

• Reports directly to the Chief Financial Officer
• Works closely with Legal Counsel (external), Finance team, and cross-functional stakeholders across all departments
• Serves as administrative hub for CFO priorities and special projects

Interview Process

• Apply Online.
• Round 1: Phone screen (Recruiter)
• Round 2: Hiring Manager Interview
• Round 3: Panel Interviews
• Final Round: Leadership Team & Hiring Manager Sign-Off

What does joining LineVision mean for you?

• Impact. Your talent, time, and energy will critically impact our success in accelerating our mission of providing utilities with grid intelligence to enable affordable, reliable power.
• Ownership. You will hold broad responsibilities with high autonomy and trust in a communicative, collaborative, and fast-paced environment.
• Flexibility. You will be empowered to maintain work-life balance with trust-based PTO and a flexible hybrid work schedule. 
• Real World Innovation. You will join a motivated and high-performing team working with cutting edge, patented technology to help solve key obstacles to meet the demands of an AI-powered future.

Who we are…

LineVision is a grid-enhancing technology company enabling electric utilities to deliver affordable, reliable power and accelerate the electrification of the global economy. Our grid intelligence platform delivers the most accurate, network-wide dynamic line ratings and enables safer, more reliable grid operations with a combination of optical sensors and advanced environmental modeling. LineVision's global customer base includes eight of the ten largest US utilities, including National Grid, Southern Company, and Exelon. 

We are LineVisionaries: 

• We are Innovators: we light the way with tenacious creativity and do good work. 
• We are Empowered: With high trust and high autonomy, the floor is yours, and the opportunity is ours.
• We are Welcoming: Come as you are, our doors are open. We are better together. 
• We are Trusted Partners: We elevate our customer champions through shared thought leadership. We deliver on commitments.
• We are All In: We are building a community of passionate individuals who want to dent the universe. 

At LineVision there’s no such thing as a "perfect" candidate. We are looking for exceptional people who want to make a positive impact through their work and facilitate an organization where everyone can thrive. So whatever background you bring with you, please apply if this role would make you excited to come to work every day.

Meet our team, and understand our mission:  https://www.linevisioninc.com/about-us