Used Car Assistant
12/17/2025
The Used Car Assistant supports the Used Car Manager in managing inventory, vehicle flow, and administrative tasks. This role ensures vehicles are market-ready and that the used vehicle operation is organized and efficient.
Working Hours
40 hours/week
Company Size
11-50 employees
Language
English
Visa Sponsorship
No
Description
Job Summary
The Used Car Assistant supports the Used Car Manager in the daily operations of the Used Car Department, with a primary focus on inventory management, vehicle flow, and administrative support. This role is essential to maintaining an organized, profitable, and efficient used vehicle operation while ensuring vehicles are market-ready and accurately represented.
Key Responsibilities
Inventory Management
- Assist in managing used vehicle inventory from acquisition through sale
- Track incoming and outgoing vehicles, ensuring accurate records in the DMS
- Monitor vehicle aging and assist with pricing updates and market adjustments
- Coordinate vehicle transfers between locations as needed
- Ensure titles, keys, and vehicle documentation are properly organized
Vehicle Merchandising & Readiness
- Coordinate reconditioning process with service, detailing, and vendors
- Track recon status and ensure vehicles are frontline-ready in a timely manner
- Assist with photo uploads, window stickers, and online listings
- Ensure vehicles are properly merchandised on the lot and online
Administrative Support
- Prepare and organize deal jackets and related paperwork
- Assist with inventory audits and compliance requirements
- Support the Used Car Manager with reports, logs, and data entry
- Maintain accurate pricing, descriptions, and vehicle information
Lot & Department Support
- Ensure the used car lot is organized, clean, and properly displayed
- Assist with vehicle movement for test drives, deliveries, and service
- Support sales staff with inventory questions and availability
- Perform other duties as assigned to support department efficiency
Requirements
Qualifications
- High school diploma or equivalent required
- Prior automotive, inventory, or administrative experience preferred
- Strong organizational and time-management skills
- Attention to detail and ability to manage multiple tasks
- Basic computer skills; experience with dealership DMS a plus
- Valid driver’s license with a clean driving record
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