Executive Assistant to C-Suite + Office Manager

Description

Are you an individual who loves people, takes initiative, sees what needs to be done before being asked, and understands how to support leaders with grace and discretion? And would you like to put these skills into supporting a highly professional leadership team at a well-established firm? GHP, an architectural, environmental, and construction services consulting firm based in Nashville, TN, is looking for an individual who naturally creates a welcoming, positive atmosphere; makes decisions confidently based on experience and available information; is detail oriented, proactive, and unafraid to take ownership; enjoys supporting executives and running a smooth, happy office; is a natural culture builder who elevates the work environment; and is organized, responsive, and professionally warm. We are seeking an Executive Assistant to the C-Suite + Office Manager in our Nashville, TN office who has the skills listed above and thrives in a fast-paced, deadline-driven environment. A summary of the core understanding and skills required for the position is below. This position is very multi-faceted and the information in this position description is not a full disclosure of all the required skills or the tasks.

Requirements

In this Executive Assistant to the C-Suite + Office Manager position, you will support the C-Suite (CEO, COO, CFO, National Account Executive) by providing high-level administrative, operational, and cultural support. This individual also oversees office management functions, supervises the Office Coordinator, and ensures the environment reflects GHP’s professional yet warm culture. This is a critical leadership support role that blends executive administration, office operations, event coordination, and culture-building.

We are looking for an individual with certain professional skills and personality traits and preferably has been in the Executive Assistant / Office Management role in the past. This position requires strong written and verbal communication skills; high emotional intelligence, warm presence, and outstanding people skills; strong problem solving and decision-making skills; solid organizational skills; the ability to anticipate needs while managing competing priorities; event coordination skills; and tech savvy skills. The skill set listed above combined with a personality who likes people and enjoys interacting throughout the day; is approachable, friendly, polished and calm under pressure; takes ownership and doesn’t wait to be told what to do; is a proud steward of culture and hospitality; remains discreet, trustworthy, and professional when handling confidential matters; and brings joy, warmth, and positive energy to the workplace is what is needed for this position.

This position requires 5+ years as an Executive Assistant, Office Manager, or in a similar hybrid role; experience supporting executive or senior leadership; experience managing or mentoring administrative staff; event planning or culture building experience is a strong plus; and proficiency in Microsoft Office 365 Suite, including but not limited to Teams, Word, Excel, and PowerPoint. This position is primarily in office, is highly people oriented, requires the ability to lift to 20-25 pounds (event setup, supplies, etc.) and to walk, stand, bend, decorate, and move around the office.

GHP measures success by executives having what they need when they need it or before they ask; an office that feels warm, organized, professional, and welcoming; an Office Coordinator who is productive, reliable, and well-directed; company events that are fun, thoughtful, and well-executed; the creation of cultural touchpoints that inspires the team; problems solved before they reached leadership; and the person filling this role viewed as a trusted, steady, and positive presence across the firm.