0-2

Administrative Assistant

12/18/2025

The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments. Key responsibilities include answering phone calls, welcoming visitors, maintaining filing systems, and coordinating meetings.

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

Family Partners' over all goal is to help each individual become independent in activities of everyday life. We do this by offering several therapeutic programs: Physical therapy, Speech therapy, Occupational therapy, Developmental Special Instruction, Child Developmental Homes (Special foster care) and Adult Developmental Homes (Special needs foster care.) As one of the largest agencies in Maricopa County, Family Partners offers many quality driven services, including the provision of therapeutic and educational services, available both in-home and in the community, to over 600 families in Maricopa County. The agency aids and supports children and adults with all types of developmental disabilities, including those who are at risk for a developmental disability. With the dedication of over 125 staff, we are committed to offering only the highest level of quality services. Family Partners stays current on the latest techniques/skills in each service domain by supporting on- going education to all staff. We believe that sharing our knowledge with you and your family is key to a successful outcome.

About the Role

Description

Summary

The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments.

Essential Functions

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for leadership.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Performs other related duties as assigned.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits:

Flexible schedule

Paid time off

Paid training

Requirements

Physical Requirements

Ability to do standing/sedentary tasks for long periods of time.
Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting.
Ability to lift 15 pounds.

Qualifications

High School Diploma or GED
Two years of experience in an administrative role preferred.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Authorized to work in the United States.

Equal Employment Opportunity

Hope Family Partners is an Equal Opportunity Employer.

Key Skills

Clerical SkillsCommunication SkillsInterpersonal SkillsCustomer Service SkillsOrganizational SkillsAttention to DetailMicrosoft Office SuiteRecordkeepingFilingSchedulingMeeting CoordinationData RetrievalProblem SolvingOffice Equipment MaintenanceTravel CoordinationMinute Taking