Lease Administrator

12/19/2025

The Lease Administrator will provide lease administration support to the Property team, ensuring smooth communication and risk mitigation. Responsibilities include managing lease and tenancy services, maintaining property registers, and organizing documents.

Working Hours

40 hours/week

Company Size

201-500 employees

Language

English

Visa Sponsorship

About The Company

UGL Regional Linx was established in 2021, after parent company, UGL Limited was selected to deliver operations and maintenance of rail infrastructure for the Country Regional Network (CRN). This network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney with many important regional centres. UGL Regional Linx commenced operations on January 30 2022 and works on behalf of the client, Transport for NSW (TfNSW) and will be responsible for managing an important network of assets. As part of its operation, UGL Regional Linx’s scope of work includes: • Network operations • Rail infrastructure maintenance and implementation of a new train control system - UGL’s proprietary system, Sigview. • Asset and property management, and • Safety, access, performance, and environmental management. UGL Regional Linx has made a strong commitment to local and indigenous employment, further strengthening the organisation’s commitment to regional NSW. As part of its operations, UGL Regional Linx established its head office and Network Control Centre in the heart of the Central West, Orange, NSW. The CRN network includes: • 2,386 route kilometres of operational passenger and freight rail lines, including 996 km of branch line track used predominantly for haulage of grain, with lower mass and speed limits than other parts of the network • 3,139 route kilometres of non-operational lines • 27,000 hectares of land and infrastructure • 1,312 level crossings (300 active) • 1,200 property assets (including 356 heritage sites) • 600 rail under bridges and 384 road overbridges The CRN is a crucial piece of infrastructure to regional NSW and UGL Regional Linx is committed to ensure that it delivers for all customers, from rail passengers to farmers and industry.

About the Role

Company Overview

UGL is a diversified services company delivering critical assets and essential services that sustain and enhance our living environment. We provide a broad range of services and whole-of-life solutions for various industries, utilizing sustainable and innovative technologies.

UGL Regional Linx (UGLRL) is a subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 90%25 of our workforce based in regional NSW. We manage the CRN – Country Regional Network, ensuring safe transportation of people and goods across NSW.

Job Purpose

Providing lease administration support to the Property team. Enhancing service quality and standards within a framework of customer service and cost effectiveness

Key Responsibilities

Communicating across all functional groups within Property to ensure the smooth functioning of the teams and the mitigation of risks arising from lack of information
Provide lease and tenancy management services in accordance with agreed KPI’s and Service Levels
Provide assistance in updating and training property documented procedures.
Enhancing service quality and standards, and developing efficient service offerings in respect of lease management
Establishing and maintaining master property register and lease/licence/tenancies management database
Organising and maintaining documents in the clients electronic filing system
Protecting sensitive property information and ensuring the team adheres to security, compliance, legislative requirements
Provide assistance to Property Coordinators with compiling information to process briefing notes
Manage Property enquiries via email / phone calls

Qualifications

Certificate Business Administration
2 years’ experience in a Real Estate or Contract Administration process environment
Ability to utilise Microsoft Office Suite (including Visio, Excel and MS Project) and record management systems to produce reports and record information to required standards.

About Us

UGL is renowned for providing comprehensive engineering, construction, and maintenance services across various sectors, including rail and transport, communications and technology systems, oil and gas, power, renewables, water, and defense. We partner with some of the world’s largest companies and government agencies.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

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Key Skills

Lease ManagementTenancy ManagementCommunicationDocument ManagementMicrosoft Office SuiteRecord ManagementCustomer ServiceComplianceProperty AdministrationRisk MitigationDatabase ManagementTrainingInformation CompilationProperty CoordinationSecurityLegislative Requirements