Human Resource (HR) Associate

Description

About HealthFlex: Looking to make a difference? Join a team founded by nurses, where empathy is our driving force. At our agency, we believe healing happens best in the comfort of home, allowing patients and their families to cherish their time together. As one of the nation's largest privately owned agencies, we're dedicated to serving communities across the San Francisco Bay Area, North Bay, Central Valley, and the Greater Sacramento Area. If you're passionate about making a meaningful impact, we'd love to have you on board.

Position Summary: The HR Associate plays a vital role in supporting the HR Generalist, Talent Acquisition team, and leadership in a fast-paced healthcare environment, where every team member has the opportunity to make a positive impact on patient care. This role provides essential administrative, coordination, and operational support across multiple HR functions and contributes to a positive employee experience.

This is a growth-oriented role offering exposure to a broad range of human resources activities, including onboarding, compliance, reporting, and employee engagement. The HR Associate will be an integral part of the HR team, working collaboratively with cross-functional partners and gaining hands-on experience that supports professional development within HR and healthcare operations.

• New Employee Orientation
  • Assist with set up and coordination for new hire onboarding and orientation sessions
    Prepare onboarding materials (NEO packets, badges, supplies, swag, desk decor, etc)
  • Partner with HR to create & implement training content
  • Partner with HR, IT, and managers to ensure a smooth new hire experience
• Reporting, Data Entry, & Compliance Tracking
  • Maintain accurate records for employee compliance requirements (e.g., I-9s, competencies and trainings, licensure and certifications)
  • Monitor deadlines and follow up to ensure timely completion
  • Support audits and internal compliance reviews
  • Enter and maintain employee data in HRIS and related systems
  • Generate standard HR reports and assist with ad hoc reporting requests
  • Ensure data accuracy and confidentiality
• Invoicing & Administrative Support
  • Process HR-related invoices and track payments
  • Assist with vendor coordination and documentation
    Support budget tracking as needed
• IT & HR Channel Support
  • Serve as a point of contact for low level HR-related IT requests and internal communication channels.
  • Route requests to appropriate teams and track resolution in a timely manner, escalating as appropriate. 
  • Support collaboration tools and HR inboxes/channels
• Event & Program Support
  • Assist with planning and execution of company events, trainings, and employee engagement initiatives
  • Coordinate logistics, communications, and materials
  • Provide on-site or virtual event support as needed
  • Travel to various office locations as requested
• Office Management Backup Support
  • Provide backup support to the Office Coordinator during absences or peak periods
  • Assist with office operations, supplies, and general administrative duties such as mailing, faxing and front desk reception. 
  • Support day-to-day office needs to ensure a positive employee workplace experience

Benefits:

• We offer a variety of health plans to meet your needs; including HSA and FSA options
• Health benefits are inclusive of dependent coverage, medical, dental and vision
• Generous PTO and Paid Holidays so you can enjoy a work/life balance
• Healthy 401K matching and participation begins after 90 days of employment
• Employee Assistance Program
• Rewards program where points are redeemed for gifts of choice
• Other perks such as Pet Insurance and discounts to a variety of services

Acknowledgements and Awards:

• 7 time winner of “Best & Brightest Places to Work”
• 6 time winner of “Inc 500 Fast Growing Companies”
• Winner of “Better Business Bureau Torch Award”
• 4.6 Star Glassdoor Rating
• 5 Star Medicare Quality Rating

Don't just take it from us, check out what others are saying about their experience at HealthFlex and visit Glassdoor, our reviews speak for themselves! To get a taste of our fun and supportive culture visit Facebook and LinkedIn.

HealthFlex is an Equal Opportunity Employer. It is HealthFlex’s policy to provide equal employment opportunities for all employees and job applicants. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, religion, creed, color, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, genetic information, marital or domestic partner or relationship status, family or parental status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, height, weight, place of birth ,or any other status protected by federal, state, or local law.

Requirements

New grads welcome!

Preferred Skills

• Proficiency in Google Suite 
• Customer-service mindset
• Ability to multitask and manage competing priorities
• Strong attention to detail

Qualifications:

• 0–2 years of HR or administrative experience 
• Associates or Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field preferred but not required 
• Experience with HRIS or ATS systems is a plus
• Strong communication, organization, and problem-solving skills
• Ability to handle confidential information with professionalism