AP Clerk I

Description

At Rhodes, our core purpose is to enhance the lives of our customers and team through building communities. We specialize in developing master planned communities and construction of high quality, energy efficient homes. Rhodes has been recognized among the fastest growing private companies in the US by Inc. 5000 and is on a mission to expand its footprint into more communities across South Texas. Since 2019, Esperanza Homes, a Rhodes Company, has ranked nationally on the Builder Magazine’s Top 100 Builders list, and is on an aggressive growth trajectory to serve more communities across South Texas. 

Rhodes was founded in the early 1990’s as a land acquisition and holding company. In 2006, the company shifted gears and ventured into residential/commercial land development and home building with the formation of Esperanza Homes. Rhodes Enterprises has grown to one of the largest developers of residential, commercial, and master-planned communities in the areas we serve. We are passionate about our customers, building exceptional homes, our team, and the communities where we live and work. 

Rhodes is a certified Great Place to Work, when you choose to work with us, you are part of a passionate and high-performing Team! You will work alongside team members who set and reach ambitious goals every day and are excited to continue to grow and build communities.

Benefits of being a part of our Team include: 

• Competitive Compensation including Bonus & Profit-Sharing Programs
• Health Care - Medical/Dental/Vision/Prescription Drug Coverage
• Employer Paid Health Reimbursement Account for Medically Enrolled Staff
• 401(k) with Company Matching Contributions
• Disability Programs
• Employee & Dependent Life Insurance
• Vacation & Company Holidays
• Employee Home Purchase Rebate Program
• Employee Assistance Program (EAP)

Role Mission: As an Accounts Payable Clerk I at Rhodes, you are responsible for supporting the accurate and timely processing of invoices, payments, and expense-related transactions across multiple companies. Reporting to the Director Accounting, you work closely with Accounts Payable and Finance teams to ensure transactions are processed in accordance with company policies, internal controls, and established timelines. Through strong attention to detail, organization, and collaboration, you help maintain reliable financial records, support accounting schedules, reconciliations, and reporting. In this role, you contribute to the overall effectiveness of the Finance team while supporting our organizational purpose of building communities and enhancing the lives of our customers and team members.

Measured Performance Goals:

• % Invoices paid with Accuracy
• # Average Days AP Cycle
• % Complete & Timely Invoice payments
• # Of Checks printed weekly
• # Of Invoices processed weekly

Accountabilities:

Accounts Payable Processing & Accuracy:

• Review and analyze vendor invoices to ensure accuracy, completeness, proper approval, and eligibility for payment in accordance with company policies
• Enter invoices into the accounting system accurately and timely to support on-time vendor payments
• Ensure proper invoice coding and documentation prior to processing

Check Runs & Payment Controls:

• Support and follow a consistent check printing schedule, including established cut-off times
• Review checks, vouchers, and supporting documentation for accuracy before submitting for approval and signatures
• Assist with processing intercompany and corporate credit card payments in a timely manner

Vendor Compliance & Records Management:

• Maintain current and organized vendor files, including W-9s, insurance certificates, and other required documentation
• Verify vendor insurance compliance prior to payment and flag exceptions as needed
• Support the creation, maintenance, and ongoing organization of a record retention system with appropriate coding and filing standards

Reporting, Metrics & Process Support:

• Prepare exception reports related to special or off-cycle check runs
• Track and maintain basic metrics related to invoice exceptions and departmental requests
• Follow established guidelines for invoice handling and coding and escalate discrepancies or inconsistencies

Collaboration & Professional Conduct:

• Work collaboratively and respectfully with Accounting team members and internal partners to resolve issues and support timely payments
• Communicate clearly and professionally regarding invoice discrepancies or missing information
• Contribute to overall team effectiveness by supporting shared goals and assisting with related tasks as needed

Other Duties:

• Perform additional accounting or administrative duties as assigned to support department operations

Lives Rhodes Core Values:

• Act with Integrity, No Exceptions - believes there is no such thing as compromise when it comes to acting with integrity in everything you do. 
• Honor our Team - honors team members as individuals and professionals, no exceptions. 
• Never Be Satisfied -continuously looks for ways to improve every aspect of our business
• Best in Class Customer Experience -provide a best-in-class customer experience – every time, with every customer
• Community Leadership – takes pride in actively engaging in the communities we serve, making them better for our future. 

Embodies Characteristics of the Rhodes Team:

• Believes and is committed to our purpose to enhance the lives of our customers and our team through building communities
• Is driven by outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes

Qualifications, Knowledge & Skills:

• High School Diploma
• Associate degree in Business or related field (preferred but not required)
• 1-2 years of experience in Accounts Payable
• Good understanding of basic accounting procedures
• Intermediate/Advanced Excel
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills

FLSA Status: Non-Exempt

Essential Functions:

Successful job applicants will be able to perform these functions. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• Report to Corporate Office daily and adhere to schedule
• Ability to access, input, and retrieve information from a computer and/or electronic device
• Ability to have face to face conversations with customers, co-workers and manager
• Ability to sit or stand for long periods of time and move around work environment as needed
• Ability to operate a motor vehicle
• Comply with company policies and procedure