Fuel Operations Associate SC L6

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT:

This job is based in Sudan Country Office, Port Sudan and reports to a more senior Management Services Officer or designate. Job holders are likely to be working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed.

THE ROLE:

To provide support to the delivery of high quality, client-focused, and value for money services pertaining to the Management of Fuel enabling WFP to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY RESPONSIBILITIES (not all-inclusive, within delegated authority):

1. Support with assessment of the WFP's fuel operations across all offices, covering storage, infrastructure, distribution, and equipment. 

2. Ensure all activities meet WFP safety and security standards, including fire safety, physical security, access control, and environmental protection. 

3. Support checking and maintaining the calibration of all pumps, meters, tanks, and dispensing equipment to ensure accuracy and reduce losses. 

4. Support identifying weaknesses, risks, and hazards in the infrastructure and operations. Work with the relevant units (Logistics, Engineering, Security) to develop plans for mitigation, upgrades, and improvements. 

5. Track all incidents involving equipment or personnel at fuel facilities, support the investigation the causes, and recommend actions to prevent recurrence.

6. Support to create both short- and long-term fuel supply plans based on operational needs, seasonal changes, emergencies, and budget. 

7. Regularly forecast fuel needs for offices, vehicles, generators, warehouses, and general operations, ensuring enough backup stock. 

8. Monitor fuel use daily, weekly, and monthly. Analyze consumption patterns to identify trends, issues, or inefficiencies. 

9. Support managing the replenishment process, including timely ordering, coordinating with suppliers, tracking deliveries, checking quality, and reconciling stock records. 

10. Maintain accurate and current inventory records, ensuring all fuel movements (receipts, transfers, issues, adjustments) are documented using WFP systems. 

11. Balance stock levels to prevent running out of fuel (stockouts) while also avoiding financial losses from having too much stock, old stock, or evaporation. 

12. Support to implement fuel quality checks, including sampling, testing, visual inspections, water checks, and tank cleaning. 

13. Work closely with suppliers to resolve quality issues, contamination risks, incorrect deliveries, and compliance problems. 

14. Create reports on fuel management, including forecasts, stock levels, delivery tracking, consumption analysis, and explanations for variances. 

15. Alert supervisors early about low stocks, unusual consumption, potential fraud, or equipment problems. 

16. Assist with audits and compliance checks by preparing documentation, stock records, and explaining operational procedures. 

17. Support to develop and to provide training for staff on safe fuel handling, incident reporting, emergency responses, documentation, and equipment use.

18. Perform other duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

Education : Completion of secondary school education. A post-secondary certificate in Fleet or Fuel management, Data Analysis related functional area. A First University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration will constitute an advantage.

Experiences: At least six years of experience in relevant functional areas

• Has some experience in Fleet, Fuel or Contracts management, Data Analysis or Mathematics.
• Has experience in deriving insights and conclusions from data, trends, and performance metrics.
• Has experience in coordinating the work of others and providing guidance and training. Has experience working with teams across different functional areas.

Language: Fluency in English and Arabic language

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.