Executive Assistant to CEO
12/21/2025
The Executive Assistant will manage complex calendars, coordinate meetings, and provide ongoing support to senior management. This role requires discretion and the ability to handle various administrative tasks efficiently.
Working Hours
40 hours/week
Company Size
51-200 employees
Language
English
Visa Sponsorship
No
XTEND is looking for a professional, organized, and proactive Executive Assistant to support the company’s CEO in operational and organizational aspects of day-to-day work.
This is a support-focused role centered on documentation, follow-up, coordination, and execution requiring strong attention to detail, reliability, and the ability to work in a dynamic environment.
The Executive Assistant will work closely with the CEO, attend relevant meetings, document decisions and action items, and ensure effective follow-up and execution across teams.
Key Responsibilities:
- Attend meetings with the CEO and document meeting summaries, decisions, and action items
- Track action items, commitments, and tasks, and ensure timely follow-up and closure
- Coordinate and follow up with internal and external stakeholders based on the CEO’s direction
- Assist in preparing materials and information for meetings and discussions
- Support organization of priorities and ongoing tasks
- Work closely with the CEO’s Personal Assistant (PA) to ensure clear ownership, coordination, and smooth execution
- Handle sensitive information with discretion, reliability, and professionalism
Requirements
- Experience working with senior management or leadership
- Fluent in Hebrew and English speaking, reading, and writing (required)
- Strong organizational and follow-up skills with the ability to manage multiple tasks
- Proactive, responsible, and service-oriented mindset
- Good interpersonal and communication skills
- High attention to detail and strong execution abilities
- Proficiency in Office tools / Microsoft Outlook
- Flexibility and ability to work in a changing environment
Nice to Have:
- 4+ years of experience in a similar role
- Experience in task tracking, coordination
- Experience in a tech, startup, or global environment
Why Join Us:
Join a growing defense-tech company and support the CEO in a meaningful operational role focused on coordination, follow-up, and execution that helps keep the organization aligned and moving forward.
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