Sales Administrative Coordinator

Description

Are you a hyper-organized problem-solver with a knack for details, systems, and sales support? Do you thrive behind the scenes—keeping everything running smoothly and empowering teams to do their best work?

IdeaTek is looking for a Sales Administrative Coordinator to support our Director of Sales and the broader sales team by managing processes, calendars, reporting, and documentation. This is a dynamic, detail-oriented role where consistency, follow-through, and a love for organization will set you apart.

We’re looking for someone who can juggle multiple moving parts, coordinate cross-functionally, and take initiative without needing to be asked twice. If you’re known for creating stunning PowerPoints, tracking down missing data, or always knowing what’s coming next on someone’s calendar—you’ll fit right in.

What You’ll Do

Key responsibilities include:

• Support the Director of Sales through calendar management, meeting coordination, and administrative task ownership
• Build PowerPoint presentations and support internal and external communications
• Maintain sales order accuracy, documentation, and processing through online and phone systems
• Manage quotes, contracts, proposals, invoices, and other essential documentation
• Liaise with customer Service, finance, and operations teams to ensure seamless order fulfillment
• Maintain and update CRM and customer databases for accuracy and integrity
• Generate regular sales reports and assist with basic data analysis to support team decisions
• Respond to client inquiries and track down missing order details
• Track inventory levels to keep sales informed of availability
• Look for opportunities to improve processes, streamline workflows, and reduce inefficiencies

What Will Help You Stand Out

Preferred Qualifications:

• Eye for design and visual presentation—can create polished slides and marketing-style decks
• Experience with CRM systems, spreadsheets, and collaborative project management tools
• Familiarity with sales workflows or support in a telecom, SaaS, or tech-enabled business
• Basic comfort with data and reporting—able to pull metrics and create dashboards

Desired Attributes

Beyond the qualifications, these attributes are what make someone a great fit for our team:

• Highly organized and proactive—anticipates needs before they're spoken
• Detail-driven with a strong sense of ownership and accountability
• Clear communicator who keeps things on track and teams informed
• Calm under pressure and thrives in fast-paced environments
• Trustworthy, professional, and committed to supporting the success of others
• Tech-savvy and resourceful—knows how to figure things out

A Day in the Life

You’ll kick off your day by aligning on sales priorities and reviewing the director’s calendar to ensure everything is on track. You might prep for a partner meeting, polish a presentation, or process a handful of new customer orders. Midday, you’ll coordinate with finance to confirm billing and generate a sales report for the weekly team meeting. Whether it’s solving a quick issue, sending a contract, or finding a way to streamline a clunky task—your work keeps the team running.

Why Join IdeaTek?

IdeaTek is a cutting-edge telecommunications company dedicated to bringing fast, reliable internet to underserved communities. We're a passionate team of innovators and problem-solvers committed to making a difference in the lives of our customers. At IdeaTek, we value our employees and foster a culture of collaboration, growth, and community involvement.

A few of the key ways we strive to make employees feel valued include:

• Competitive pay
• Medical, dental, vision, life, and 401k with match
• Free coaching/counseling for employees & families
• Tuition reimbursement for personal and professional growth
• Culture that values results, effort, and integrity

Our Core Values

• We are Trustworthy – We build confidence through transparency, follow-through, and dependability.
• We count on Big Thinkers – We don’t just imagine the future—we create it with bold, actionable ideas.
• We have a Resilient Spirit – We embrace challenges, bounce back from setbacks, and keep striving for more.
• We stand on Belief – We believe everyone deserves access to technology that helps them learn, grow, and thrive.
• We foster Connectedness – Our work goes beyond broadband—we build real connections within our team and our communities.
• We drive Innovation – We're always looking for ways to improve and redefine what’s possible.

Ready to Apply?

If you're excited to join a team that supports real people, builds meaningful technology, and solves problems that matter—apply today!

Requirements

What We’re Looking For

To be considered for this role, you'll need the following required qualifications:

• Previous experience in administrative, executive assistant, or organizational support
• Experience supporting leaders or teams in a high-volume, fast-paced environment
• Strong attention to detail and ability to juggle multiple priorities
• Strong system skills with comfort navigating CRM platforms and shared tools
• Excellent written and verbal communication skills