Accounts Payable Specialist

Description

Join the Team at Accurate Heating, Cooling & Plumbing: Our mission is simple: “To be the Trusted Comfort Advisor for every Homeowner and Business in Ohio.” We don’t just offer jobs—we build careers. If you're passionate about the trade, driven to grow, and ready to be part of a team that values excellence and ethics,  Accurate is the place for you!  

Requirements

We are seeking a reliable and detail-oriented Accounts Payable Specialist with experience in the trades and working knowledge of payroll. This role is responsible for processing vendor invoices, supporting job costing, and assisting with payroll functions for field and office employees. The ideal candidate is organized, accurate, and comfortable working in a fast-paced service and construction environment. 

Accounts Payable

• Process and enter vendor invoices accurately and in a timely manner
• Match invoices with purchase orders, service tickets, and receiving documentation 
• Verify job costing information and assign expenses to the correct jobs/projects
• Manage vendor relationships, resolve billing discrepancies, and respond to inquiries 
• Prepare and process weekly/monthly check runs and electronic payments
• Maintain organized AP files and documentation for audits and reporting
• Track subcontractor invoices, lien waivers, and compliance documents (if applicable)

 Payroll Support

• Assist with payroll processing for hourly and salaried employees, including field technicians 
• Review and verify timecards, job codes, overtime, and prevailing wage entries if applicable 
• Support payroll reporting and maintain payroll records 
• Assist with payroll-related questions from employees 
• Coordinate payroll data with HR and management as needed

General Accounting & Administrative Support

• Assist with month-end close tasks related to AP and payroll 
• Support accounting team with reconciliations and reporting
• Maintain confidentiality of financial and employee information
• Perform additional accounting or administrative duties as assigned

Qualifications & Skills

• 2+ years of accounts payable experience, preferably in HVAC, plumbing, or construction
• Payroll experience required (processing, timecard review, or payroll support)
• Familiarity with job costing and project-based accounting
• Strong attention to detail and accuracy
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in accounting/payroll software (e.g., QuickBooks, Sage, ADP, Paychex, or similar)
• Strong communication and organizational skills
• Basic to intermediate Excel skills

Preferred Qualifications

• Experience working with service technicians and field labor payroll 
• Knowledge of construction accounting practices
• Experience with lien waivers, subcontractor compliance, or certified payroll

What We Offer

• Competitive pay (based on experience and certifications) 
• 401(k) retirement plan
• Ongoing training and career growth opportunities 
• 125 Plan 
• PTO Per Company Policy
• Six paid holidays
• Health, Dental, Vision, STD, Life Insurance  

EQUAL OPPORTUNITY EMPLOYER We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.