Human Resources Assistant

Description

 Allegiance Medical, S.C.
Full-Time | Onsite/Hybrid 80/20

Position Summary

The Human Resources Assistant supports all day-to-day HR functions for Allegiance Medical, including onboarding and offboarding, credentialing, compliance tracking, recruiting coordination, and maintaining personnel records for both W-2 employees and 1099 independent contractors. This role is essential to ensuring smooth HR operations across our multi-clinic organization and works closely with our PRN HR Manager consultant for higher-level guidance, escalations, and policy development. The ideal candidate is detail-oriented, organized, comfortable working with confidential information, and able to manage multiple workflows in a fast-paced clinical environment.

Key Responsibilities

1. HR Operations & Employee/Contractor Support

• Manage day-to-day HR tasks across all Allegiance Medical locations.
• Serve as the primary point of contact for HR questions from employees, contractors, and leadership.
• Maintain accurate personnel files in Paylocity and other internal systems.
• Assist with onboarding, offboarding, background checks, I-9 verification, and contractor file documentation.
• Ensure proper classification and documentation for both W-2 employees and 1099 contractors.

2. Credentialing & Compliance

• Oversee and track all credentialing requirements for clinical and administrative staff, including licensure, certification, NPI, CAQH, malpractice coverage, and continuing education.
• Coordinate with primary contractor credentialing services.
• Maintain internal credentialing dashboards and expiration tracking in Paylocity.
• Prepare credentialing packets for submission to contracting agencies 
• Ensure compliance with federal and state regulations, company policies, and healthcare workforce standards.

3. Recruiting & Talent Acquisition Support

• Coordinate job postings, screening, scheduling interviews, and communicating with candidates.
• Assist hiring managers in creating job descriptions and recruitment workflows.
• Conduct reference checks, monitor applicant flow, and maintain a positive candidate experience.
• Partner with the HR Manager consultant on recruitment planning and hiring strategies.

4. HR Compliance & Reporting

• Maintain updated knowledge of HR best practices, employment law, and workplace policies.
• Assist with audits, annual compliance reviews, and preparation of HR-related reports.
• Monitor required trainings (HIPAA, OSHA, compliance modules) and track completion.
• Help maintain the Employee Handbook and internal SOPs under guidance of the HR Manager consultant and senior operational managers.

5. Collaboration with HR Manager Consultant

• Escalate complex HR issues, investigations, or policy questions to the HR Manager consultant.
• Participate in periodic HR meetings and help implement new HR processes or compliance improvements.
• Provide administrative support for special HR projects or organizational initiatives.

Qualifications Required

• High school diploma or equivalent; associate or bachelor’s degree in HR preferred.
• 1–3 years of prior HR, credentialing, or administrative experience (healthcare experience strongly preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with HRIS platforms (Paylocity preferred) , Excel expertise and Microsoft Office/365 a must.
• Ability to maintain strict confidentiality.

Preferred

• Experience working with both W-2 and 1099 personnel.
• Knowledge of healthcare credentialing, CAQH, NPI processes, or licensure tracking.
• Familiarity with multi-site clinic operations or medical staffing models.
• HR certification (PHR, aPHR, SHRM-CP) is a plus but not required.

Work Environment

• Works closely with clinic leadership, clinical providers, independent contractors, and administrative staff.
• Regular collaboration with the PRN HR Manager consultant.
• Hybrid schedule may be available depending on business needs.

Compensation & Benefits

$24–$26 per hour

($49,920 – $54,080 annually) 

• 401 (k) (3% automatic employer contribution)
• Cash balance pension plan (2.5% automatic employer contribution),
• PTO, paid parental leave, and paid holidays
• No health insurance offered

Requirements

Required

• High school diploma or equivalent; associate or bachelor’s degree in HR preferred.
• 1–3 years of prior HR, credentialing, or administrative experience (healthcare experience strongly preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with HRIS platforms (Paylocity preferred) , Excel expertise and Microsoft Office/365 a must.
• Ability to maintain strict confidentiality.

Preferred

• Experience working with both W-2 and 1099 personnel.
• Knowledge of healthcare credentialing, CAQH, NPI processes, or licensure tracking.
• Familiarity with multi-site clinic operations or medical staffing models.
• HR certification (PHR, aPHR, SHRM-CP) is a plus but not required.