FULL_TIME
0-2
USI VIETNAM: GM Office Specialist
12/27/2025
The GM Office Specialist will assist the General Manager with scheduling, meeting management, and document processing. They will also serve as a communication bridge between internal units and provide administrative support.
Working Hours
40 hours/week
Company Size
10,001+ employees
Language
English
Visa Sponsorship
No
About The Company
About USI (SSE: 601231)
USI, Universal Scientific Industrial (Shanghai) Co., Ltd., is a global leader in electronic design and manufacturing as well as a leader in the field of SiP (System-in-Package) technology. With Asteelflash and Hirschmann Car Communication, USI has 30 production and service locations across four continents of Asia, Europe, Americas and Africa, and offers customer diversified electronic products with D(MS)2 product services: Design, Manufacturing, Miniaturization, Industrial software and hardware Solutions, and material procurement, logistics and maintenance Services. USI is a subsidiary of ASE Technology Holding Co., Ltd. (TWSE: 3711, NYSE: ASX). To learn more, please visit www.usiglobal.com and engage with us on LinkedIn and YouTube.
About the Role
<div>【Main Responsibilities】<br>•<span style="white-space:pre;"> </span>Schedule and meeting management:<br>Assist the General Manager Office to arrange and manage the general manager's schedule, meetings, travel plans, and internal operation stuff; prepare meeting materials, briefings and record meeting minutes<br>•<span style="white-space:pre;"> </span>Document and data processing: </div><div>Write, organize and archive various documents and reports; assist in the processing of confidential documents and data analysis and compilation<br>•<span style="white-space:pre;"> </span>Communication and coordination: </div><div>Serve as a bridge between the general manager’s office internal units; assist in receiving guests, customers and partners<br>•<span style="white-space:pre;"> </span>Administrative and general affairs support: </div><div>Assist with daily office administration and material management; handle phone calls, emails and other contact matters<br>•<span style="white-space:pre;"> </span>Project support (as needed):<br>Assist in promoting project progress tracking and cross-departmental coordination</div><div><br>【Qualifications】<br>•<span style="white-space:pre;"> </span>Bachelor degree or above, preferably in business management, administration or related fields<br>•<span style="white-space:pre;"> </span>More than 1 year of experience as an executive or senior manager assistant<br>•<span style="white-space:pre;"> </span>Familiar with Office software and word processing skills<br>•<span style="white-space:pre;"> </span>Good communication skills, time management and confidentiality awareness<br>•<span style="white-space:pre;"> </span>Proactive, responsible, and able to withstand high pressure<br>•<span style="white-space:pre;"> </span>English must have, Mandarin is nice to have</div><div><br></div><div>【Job Location】</div><div>Lot CN4.1H Dinh Vu Industrial Zone, Dong Hai 2, Hai An, Hai Phong, Vietnam</div><div>Mobile: +84 888 440 568</div><div>Phone: 0225 3859 989 Ext 138</div>
Key Skills
Schedule ManagementDocument ProcessingCommunicationCoordinationAdministrative SupportProject SupportOffice SoftwareTime ManagementConfidentiality AwarenessProactiveResponsibleHigh PressureEnglishMandarin
Categories
AdministrativeManagement & Leadership
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