Accounts Payable Specialist

Description

Accounts Payable Specialist

Finance / Accounting

Position: Accounts Payable Specialist

Reports To: Controller

Classification: Non-Exempt

Where are you going? Where can we go together? Come along with us in pursuit of a more humane world. Our mission driven approach keeps us at the frontlines of critical issues and many kinds of user experiences. NAC Architecture, Inc. is a group of thought leaders, trailblazers, experts, and professional staff dedicated to bringing our clients’ ideas to life. 

We are currently seeking an Accounts Payable Specialist to join our awesome finance team in Seattle or Spokane, WA. NAC is a national firm with four offices located in Columbus, OH; Los Angeles, CA; Seattle, WA; and Spokane, WA.

NAC utilizes a hybrid work policy that allows a majority of our employees to work from home (WFH) when it's the most effective venue benefiting their work and their team – so long as their in-office hours meets established guidelines and requirements for their particular role.  All employees are expected to be within reasonable commuting distance from their office location.

Summary

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, and ensuring that all payments are made accurately and in a timely manner. The Accounts Payable Specialist collaborates with internal departments and external vendors to resolve any discrepancies and maintain the integrity of financial data.

Requirements

Requirements

Essential Functions:

· Invoice Processing: Review, verify, and process vendor invoices for accuracy and compliance with company policies. 

· Payment Execution: Prepare and process payments, including checks, ACH transfers, and wire payments, ensuring timely disbursement. 

· Account Reconciliation: Reconcile accounts payable transactions and resolve any discrepancies with vendors or internal departments. 

· Vendor Management: Maintain and update vendor records, respond to inquiries, and manage relationships to ensure smooth operations. 

· Expense Reporting: Review and process employee expense reports along with corporate credit card reporting to ensure compliance with company policies.

· Month-End Closing: Assist in month-end closing activities by preparing journal entries and financial reports related to accounts payable.

· Year-End Closing: create and file annual 1099’s.

· Other projects and duties as assigned.

Competencies:

• Effective interpersonal communication skills, both verbal and written.
• Exceptional organizational skills, ability to successfully compete multiple projects simultaneously.
• Maintain attention to detail and high level of accuracy.
• Demonstrates trust and reliability. Highly ethical business practices.
• Able to operate under deadline situations and respond to changes in priorities.
• Willingness to take initiative, set priorities and see projects through to completion in an orderly and efficient manner.
• Demonstrated ability to work independently and with minimal supervision. Must be a reliable self-starter, and have a strong service-oriented demeanor.
• Must be perceptive with ability to establish relationships and communicate effectively with:

o Internally – All NAC staff

o Externally – Client, consultants, and vendors.

• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Prepared to learn and challenge conclusions or requests.
• Ability to employ problem solving skills and analysis, and report findings effectively.
• Proficient in Microsoft office software applications, including Word, Excel, and PowerPoint. Knowledge of Deltek VantagePoint a plus.

Certification Requirements

• None

Supervisory Requirements

• None

Work Environment:

• This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office location has a workstation for scanning/photocopying and a cafe for dining.

Physical Demands:

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift or move up to 15 lbs.
• Ability to sit for long periods of time

Position Type and Expected Hours of Work:

• This is a full-time position with a minimum of 40 hours a week
• Days and hours of work are Monday through Friday, 8am to 5pm

Travel

• None

Education and Experience:

• Bachelor’s Degree in Accounting or Finance preferred
• A minimum 3 years of accounting/finance experience with prior experience in processing Accounts Payable
• Experience in A/E/C industry, or other project-based industry a plus

AAP/EEO Statement

NAC, Inc is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally- protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.