Grants Accountant

Job Summary

Financial Grants Manager oversees the financial administration of more than 30 NCJFCJ federal, state, and private grants and cooperative agreements to ensure compliance with federal and governing regulations and NCJFCJ fiscal policies and procedures; Creates and monitors budgets and fiscal resources and oversees post-award management, including budget adjustments, expenditure analysis, sub-recipient monitoring, financial reporting, communication with federal and state government officials, and project closeouts; and supervises the Grants Analysts; manages the grant funding available to reporting program or department; serves as a liaison between program or department and Finance regarding all aspects of grant funding.

In the performance of their respective tasks and duties, all employees are expected to practice and apply the following principles:

• Grasp broad overview of NCJFCJ and develop working knowledge of its programs and services
• Follow organizational and departmental policies, procedures, protocols, and systems
• Perform quality work, with or without direct supervision
• Interact professionally and respectfully with all staff, members of the organization, public and private officials, faculty, partners, suppliers, local communities, and the general public
• Work collaboratively and effectively with all members of the organization, whether as a team player, team leader, or individual contributor
• Work independently while understanding the necessity for communicating and coordinating work efforts with managers, staff, and other organizations
• Meet professional and work obligations through efficient work habits by meeting deadlines, honoring schedules, and coordinating resources in an effective and timely manner
• Be self-motivated and highly responsive to individuals, staff, members, and the organization
• Demonstrate independent decision-making, problem-solving, creative thinking, and analytical skills
• Approach work with a positive attitude, sense of humor, and energy
• Willingness to continuously learn and be flexible
• Use discretion in managing sensitive, proprietary, or confidential information
• Be responsible stewards of the organization’s resources

The following generally describes the essential functions, minimum education, experience, knowledge, skills, and abilities required to enter the job and to perform the responsibilities and duties of this position.

Essential

Functions

Required

Essential functions and responsibilities may include, but are not limited to:

• Ensure that NCJFCJ meets state and federal grant requirements; specifically, the compliance requirements of NCJFCJ’s federal award expenditures;
• Assist and inform senior executives and program/department managers of financial matters affecting the organization;
• Generate regular reports as needed to monitor and track grant expenditures;
• Utilize technology to optimize all reporting and analytical functions;
• Inform internal planning regarding NCJFCJ's proposed program expansion, to ensure alignment of program, outreach, and training plans with financial projections;
• Provide fiscal leadership with respect to all grant-related accounting functions;
• Supervise Grants Analyst staff;
• Responsible for all liaison work and coordination between programs or departments;
• Create budgets in collaboration with program or department management and the Finance Director;
• Closely collaborate with program or department managers to develop and incorporate budgets into grants;
• Relate and communicate the needs of Finance and internal program or departmental accounting functions to others within program or department;
• Attend meetings as needed;
• Attend ongoing training seminars for program, department, and Finance; and
• Other duties as assigned*

Education
and Work

Experience

• Graduate degree from an accredited university or institute of higher learning in a relevant field; CPA and CMA preferred
• Minimum of 10 years related experience, or
• Equivalent combination of training, education, and experience in a relevant field
• Experience in managing and administering federal grant funded programs and/or working with grant funders
• Familiarity with grant-related compliance issues preferred
• Experience in non-profit or grant-funded environment preferred
• Supervisory experience preferred

Knowledge,

Skills, and

Abilities

(KSAs)

• Ability to analyze, review, and interpret data
• Ability to prepare future projections and report all aspects of grant-funded budgets
• Ability to coordinate between programs or departments and provide all budget-related spending and expenditures and related reports
• Knowledgeable about the management and workings of grants, including the complexity and understanding of deliverables
• Ability and experience to become an integral member of the Finance Department and the grant creation team
• Knowledge of administrative, clerical, and office procedures and systems
• Must possess strong computer skills and proficiency utilizing various software programs such as Microsoft Office Suite (Word, Excel, Access, PowerPoint, etc.), accounting software (MIP preferred), database management programs
• Ability to manage files and maintain records
• Ability to learn terminology and follow policies and procedures related to grant compliance
• Strong, effective communication skills, both verbally and in writing
• Ability to plan and carry work through to completion, with limited supervision, with accuracy and with strong emphasis on attention to detail
• Able to manage multiple tasks/projects utilizing time management and organization skills
• Knowledge of proper telephone and email practices and etiquette

Supervisory

Responsibilities and Requirements

• Hire new staff utilizing organization’s talent acquisition guidelines (TAG)
• Orient and train new staff
• Assign, delegate, and oversee work duties
• Evaluate performance through continuous feedback, utilizing performance management system
• Review and approve time records and leave requests in compliance with NCJFCJ timekeeping policies and practices
• Help staff address and resolve concerns or complaints
• Provide development activities to staff through mentoring, motivation, coaching, and counseling
• Establish and maintain effective team
• Address performance problems through corrective action and disciplinary process
• Be familiar with all NCJFCJ policies
• Basic knowledge or familiarity with federal and state employment law and regulations

Physical

Demands

• Extended periods of sitting
• Extended use of desktop/laptop computer and peripheral equipment
• Read and analyze fine print for extended periods
• Occasional stooping, standing, carrying
• Occasional lifting up to 50 lbs. (with assistance)

The physical demands of this position are representative of those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work

Environment

• Fast-paced, high-pressure, professional office environment
• Evening, weekend, holiday, and overtime work may be required
• Travel, locally and nationally, may be required