Human Resources Coordinator

Description

Under the direct supervision of the HR Manager, the Human Resources Coordinator will perform administrative duties primarily to support employee onboarding, annual monitoring of employee licenses and certificates. Seeking an HR Coordinator who is kind, a team player, flexible and able to multitask. Must be willing to adjust to the company's way of doing things and be open to direction and feedback.

Requirements

Primary Responsibilities

- Communicate with management regarding updates in the employee life cycle stages including: employee recruiting, interviewing, onboarding, and development, retention, and separation

- Ensure new employees receive equipment (e.g. business cards, badges, scrubs, etc.) and track pending items

- Follows-up with applicants and staff to ensure onboarding activities or annual requirements have all be completed

- Identify and recommend process improvements such as training, customization, reporting, automation and enhancements to maximize value and efficiency of the HRIS system (Paylocity)

- Collaborates with other analysts and accounting staff to plan, modify, and customize the payments system and to test new applications and features

- Prepares training materials, guides, and documentation for staff

- Provide status reports and coordinate with Paylocity implementation team on overall status assessment

- Prepare and process biweekly payroll for over approx 100 employees

- Administer and evaluate timesheets, help managers resolve timesheet discrepancies

- Work with the Benefits team to communicate about employee additions and terminations in order for them to process or terminate health insurance benefits and/or process Cobra

- Assist the Benefits team before, during, and after health insurance open enrollment as well as update the employee profiles in Paylocity to record deduction adjustments

- Update the Payroll/Holiday Calendar on a yearly basis 

- Process year-end reports, including W-2s & 1095s

- Assists in gathering documents for Financial and Payroll audits

- Receives and distributes office mail accordingly and through sites as needed

- Processes paperwork for new hires, transfers, changes in job classification, salary increases, and other related employment matters

- Enter/Updates employees data into appropriate corresponding systems: Compliatric, Everbridge (or other notification system), Paylocity as a back-up to lead HR personnel

- Helps organize/coordinate the annual “Compliance Day” event

- Assist with the Annual Performance Review as needed

- Files all personnel documents within designated files

- Answer general HR inquiries from the employees

- Data Entry into the HRIS system (Paylocity/Paychecks - will create dual system entries)

- Ensures adequate and consistent procedures and methods for new hire application tracking systems

- Determines information needs and develops reporting formats

- Lead monthly (at a minimum) Staffing Meeting to provide updates to management

- Other duties as assigned by the CEO, CMO, COO

- Performs other related duties as assigned or requested

Job Qualifications 

- Minimum Education: HS Diploma and/or Bachelor’s Degree preferred

- Minimum Field of Expertise: Some HR experience preferred

- Proficiency in MS Excel/Google Sheets or other data management software

- Must have experience in Paylocity (HRIS system) or other HR/Payroll Systems

Competencies & Skills

- Ability to work independently with limited supervision and as part of a team

- Ability to maintain the highly confidential nature of human resources information

- Ability to work in a fast-paced environment and complete multiple tasks at the same time

- Ability to effectively communicate with all levels of the organization to encourage cohesiveness 

- Demonstrate resourcefulness and troubleshooting/problem solving

- Outstanding organizational skills and demonstrated ability to focus on detail

- Proficiency in Microsoft, Google Suite or similar software as used by the organization

- Excellent organizational skills and attention to detail

- Extensive knowledge of office management systems and procedures, and recommends process improvements

- Ability to operate general office equipment, and orient new employees 

- Excellent written and verbal communication skills

- Ability to type 60 words a minute

- Ability to be approachable by staff

- Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions

- Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.

- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives. 

- Professionalism - Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments. 

- Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality. 

- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with occasional change, delays, or unexpected events. 

Physical Requirement

- Physical effort which may include occasional light lifting to a 25 pound limit, and some bending, stooping or squatting.  Considerable walking may be involved. The ability to sit or stand for extended periods of time is required.

- Flexibility to work in multiple locations throughout the week.  

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- While performing the duties of this job, the employee may be required to travel to all UCHC facilities as needed.

- Occasionally required to sit and walk.

- Finger dexterity required.

- Hand coordination required.

- Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

- Exposure to adverse conditions.

- Exposure to extreme heat.

- Exposure to extreme cold.

- Exposure to wet and/or humid conditions.

- Exposure to moving mechanical parts.

- Exposure to high, precarious places.

- Exposure to fumes or airborne particles.

- Exposure to toxic or caustic chemicals.

- Exposure to outside weather conditions.

- Possible risk of electrical shock

- Exposure to explosives

- Possible risk of radiation and vibration.

- Protective clothing or equipment is required including: gloves, helmets, steel-toed boots, protective eyewear.

- The noise level in the work environment usually is high