Subcontract Administration Consultant (Construction Projects)

At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.

One of our core values is ‘people first’, and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You’ll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people’s lives. You’re encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.

Job Description:

Join Arcadis and become part of an international team delivering excellence in construction project management. We are looking for a Subcontract Administrator to support one of our most important clients in a rapidly growing industry. In this role, you will contribute to complex, high-profile projects, working alongside experienced professionals in a dynamic and collaborative environment. This is a unique opportunity to develop your skills and make a real impact within a global leader in sustainable design and engineering.

Role accountabilities:

•  Attend weekly change triage meetings to provide contractual support and advice on  potential change orders.
• Prepare change order contract documents in line with the supplier’s master agreement / PSR and submit to business administration team for processing.
• Track execution of change orders to ensure timely execution and inform project team once  complete.
• Track and manage the close out of provisional change orders with the project team.
• Manage and track the closeout of claims in collaboration with the project team.
• Advise and draft formal notices with input from the project team.
• Track contractual milestones and collaborate with the project team to ensure contracts are  being update in alignment with the project schedule.
• Inform project team of executed contracts and notify them on any specifics they should be aware of such as; potential gaps, OFCI vs CFCI, etc.
• Ensure correct use of the Contract Management tools and forms.
• Provide support on the handover project and execution of the Taking Over Certificate (TOC)
• Manage the overall Contract Lifecycle Management (CLM) and notify the project team when contract extensions / procurement activities are required.
• Contractually manage the final account and contract close-out of all project awards. 

Qualifications & Experience:

• Around 3-8 years’ experience in Procurement, Project Management, Supply Chain, Contract Management, Quantity Surveying or equivalent experience in the construction industry.
• MSc Degree in Engineering (preferably Civil, Mechanical, Electrical)
• Previous experience of providing sourcing, procurement and contracts management  support to large scale construction programs and projects.
• Direct experience in Data Center construction is a plus.
• Previous experience in General Contractor company is a plus.
• Fluent English and Italian, both spoken and written.
• Any experience of supporting Global Clients on International projects is a plus.
• Knowledge of international construction industry standards and practices.
• Strong oral and written communication skills.
• Self-motivated, team-oriented and flexible individual must possess the initiative and ability to take on new projects and other challenges regularly.
• Ability to maintain productivity when required during remote-work/work from home 
  scenarios.

Why Become an Arcadian?

Our work with clients has a direct impact on people’s lives and on the planet. We make moving, living and belonging in cities safer, more resilient and more sustainable. By partnering with our clients as responsible custodians of our earth's resources, we can create a sustainable planet.

We continue to think of new ways to make positive impacts and create better experiences for people; data driven and digital solutions have become part of the Arcadis DNA. Working together with clients and using techniques like design thinking, we can get to the heart of our clients’ most pressing challenges and work together to solve them.

As a global business, we have committed to support five of the UN’s Sustainable Development Goals to ensure that our projects contribute to a better and more sustainable future for all. But it’s not just the work that we do on client projects that benefits communities and our planet. As a global business, we are committed to making a positive impact to society by supporting local communities where we operate.

To help protect our planet, we monitor and measure non-financial information to inform business decisions and reduce our own environmental impact as part of our commitment to be net zero carbon as a global company by 2030.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

Transform Your World