Director of Accounting

Description

Settlers Hospitality is a collection of hospitality brands that includes boutique hotels, diverse restaurants, distinctive event venues and lifestyle offerings. Most are historic properties that have been painstakingly converted into upscale hotel space. Each carefully blends modern amenities with historic touches to reflect the unique heritage and sense of place of each property. SH’s key operating philosophy is to provide an independent and authentic experience that is guest focused and locally flavored. The group’s core mission focuses on the guest experience while incorporating a high standard of hospitality consistent with Triple A four diamond criteria. In essence, Settlers Hospitality seeks to apply its common core philosophy, and outstanding services, across all of its brands and interests. Buying local is a critical part of our culture and we support our neighbors as often as possible. The company’s uniquely guest-centric approach, refined through the experience of the principal owner/managers, has made it an industry leader in hotel operations, hospitality, property, and restaurant development, as well as management, and marketing. We are looking for a motivated and hardworking finance professional to join the senior leadership team and lead finance and accounting efforts across the hospitality group. 

The Senior Director of Accounting develops and implements the Settlers Hospitality brand’s financials. Their main duties include overseeing the finance department, making high-level decisions regarding the business’s health. The ideal candidate has a track record of success developing and executing successful financial strategies in the hospitality sector. The Director of Finance will oversee the accounting department. This responsibility involves collaborating with the executive team to assess, create, and execute the company’s financial plan strategy; and then planning, coordinating, and directing accounting efforts. 

Responsibilities:

Financial Reporting:

• Prepare and analyze monthly financial statements, including profit and loss statements, balance sheets, and cash flow statements.
• Provide timely and accurate financials information to management, ownership, and external stakeholders.
• Process various reports using Excel spreadsheets.
• Maintain digital and physical financial records.
• Participate in quarterly and annual audits.
• Prepare 1099s.
• Maintain company files.
• Complete mandatory data for external agencies as requested.
• Track loan payments and balances.

Budgeting and Forecasting: 

• Collaborate with department heads/COO to develop and manage annual budgets
• Monitor budget performance and provide variance analysis.
• Assist in forecasting financial trends and recommending adjustments as necessary.
• Upload approved budget to sage.

Financial Analysis:

• Provide financial analysis to support strategic decision-making.
• Evaluate the financial impact of business initiatives and investments.

Revenue Accounting (POS):

• Hotel (Opera)
• Food and Beverage (Simphony)
• Retail and other various POS systems for entities across the enterprise

Payroll:

• Manage payroll and tax accounting.
• Monitor and execute payroll.
• Collaborate with HR team to achieve error free payroll.

AR/AP:

• Manage all accounts payable and receivable.
• Manage all revenue accounting.
• Assisting with data entry of accounts payable and receivables.
• Enter financial transactions into internal databases.

Internal Controls:

• Establish and maintain internal control procedures to safeguard assets and ensure the accuracy of financial records.
• Conduct regular reconciliations to identify and rectify financial discrepancies.

Cash Management:

• Manage cash flow and oversee banking relationships.
• Monitor accounts receivable and accounts payable to ensure timely payments and collections.
• Manage customer invoices and payments.
• Reconcile bank accounts and credit cards.
• Communicate with clients about their account by phone and email.
• Create and update expense reports.
• Prepare bank deposits.
• Manage transfer payments between intercompany accounts.
• Enter data for autopayments.

Compliance:

• Ensure compliance with local, state, and federal regulations related to financial reporting and taxation.
• Record, report, and pay all relevant taxes, such as sales tax and hotel tax, including tax accounting. 

Cost Control:

• Monitor and control costs within the organization, identifying areas for potential savings or efficiency improvements.
• Analyze cost trends and recommend cost-saving measures.

Team Management:

• Supervisor and mentor accounting department staff and external partners including accounting firm and payroll providers.
• Coordinate training programs to enhance the team’s skills and knowledge.
• Develop skillset of department heads and ensure all financial procedures are followed across the enterprise.
• Support and lead communication with board of directors, investors, financial institutions, and other external partners.
• Provide customer, vendor, and supplier support.
• Manage utility vendors and other external partners.

Technology Integration:

• Utilize financial management software, and tools, such as bill.com, to streamline processes and enhance accuracy.
• Stay informed about industry trends and best practices in financial management.

Collaboration:

• Collaborate with other departments, such as operations and sales, to ensure financial goals align with overall business objectives.
• Provide financial insights to support strategic planning.

Non-profit leadership:

• Serve as treasurer on Settlers Cares board of directors.
• Manage all accounting for Settlers Cares including AR/AP, tax filings, budgeting, forecasting, and analysis.
• Manage financial reporting in Network for Good. 
• Collaborate with Executive Director at Settlers Cares on donor management and relief grants.

Other duties and responsibilities as assigned and business needs dictate

Some travel required.

Requirements

Qualifications:

• Bachelor’s Degree in Accounting, Finance or a related field. 
• Proven Experience in accounting, preferable in the hospitality industry.
• Strong knowledge of accounting principles and financial regulations.
• Excellent analytical and problem-solving skills.
• Proficient in Sage Intacct or equivalent, must be able to generate and manage reports.
• Proficient in Excel – must be able to design and maintain sophisticated spreadsheets for financial modeling, budgeting, and forecasting.
• Self-starter and quick to learn new software programs and technology.
• Strong communication and interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Detail-oriented with a commitment to accuracy.
• Growth orientation.
• Excellent analytical, leadership, and communication skills.
• Creative and entrepreneurial spirit.
•  Able to work some nights, weekends, and holidays, as business needs dictate.
• Able to travel as needed.