HR Onboarding Specialist

Description

WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000's fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 150 locations. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today’s families and create opportunities for our team to do what they love (and feel valued while doing it). Join our award-winning community and dive into a world of excitement, growth, and endless possibilities. Check out what it's like to work with us at https://www.healthykidsprograms.com/workwithus.

SCHEDULE: Monday to Friday 10am to 2pm

LOCATION: HK Programs corporate office at 2 Summit Court, Fishkill, NY 12524

COMPENSATION: $18-20 per hour, commensurate with experience and qualifications

Position Summary

We are seeking a highly organized and detail-focused HR Onboarding Specialist to join our Onboarding Department. This role plays a key part in ensuring new hires across multiple states complete all required onboarding steps accurately and on time.

You will be responsible for managing onboarding paperwork, conducting virtual Form I-9 verifications, and overseeing state-specific background check processes, coordinating directly with each state’s agency as required. The ideal candidate is self-motivated, thorough, and comfortable working independently within a structured onboarding workflow.

Key Responsibilities

• Process and track onboarding paperwork, ensuring accuracy, completeness, and timely submission.
• Conduct virtual Form I-9 verifications in compliance with federal requirements.
• Manage background checks in coordination with individual state agencies, following each state’s specific procedures.
• Communicate professionally with new hires to explain onboarding steps, gather required documentation, and provide support throughout the process.
• Maintain accurate onboarding records and update internal tracking systems.
• Ensure all onboarding activities comply with company policies and applicable employment regulations.
• Collaborate with members of the Onboarding Department to support seamless new hire integration.

Requirements

Qualifications

• 1–3 years of experience in onboarding, HR operations, compliance, or administrative roles involving document processing.
• Strong attention to detail and the ability to handle confidential information with discretion.
• Effective communication skills, particularly in virtual and remote settings.
• Proven ability to manage multiple onboarding tasks and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience using Paylocity or similar HRIS/onboarding systems.
• Familiarity with I-9 requirements, E-Verify, and multi-state onboarding practices.

Preferred Skills

• Understanding of state-specific background check procedures and workflows.
• Experience in a high-volume onboarding environment is a plus.
• Ability to work independently, prioritize effectively, and escalate issues when necessary.

Why Join Our Onboarding Team?

• Be a key part of a department that ensures every new hire starts off right.
• Gain valuable experience working with onboarding processes across multiple states.
• Join a collaborative, process-driven team focused on compliance and consistency.

Employee Benefits

• Vision Insurance
• Dental Insurance
• AFLAC Supplemental Plans
• 401(k) for eligible employees
• Paid Sick Time Off
• On-Demand Pay

Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com.