AP/AR Manager

Description

About the Role

Industrial Air Centers is seeking an AP/AR Manager to own the Accounts Payable and Accounts Receivable functions across multiple business units. This is a hands-on leadership role where you will manage a small team while performing the majority of AP and AR tasks yourself. You will ensure accuracy, timeliness, compliance, and strong internal controls while supporting monthly close and continuous process improvement. The position will be based out of Jeffersonville, IN and will be 100% onsite. 

Key Responsibilities

Accounts Receivable

• Full ownership of customer invoicing, billing schedules, and revenue recognition handoffs
• Cash application for ACH, wire, check, credit card, and lockbox receipts
• Collections management, dispute resolution, and reduction of DSO
• Maintain AR aging and credit risk assessments; set and review credit limits
• Process credit memos and adjustments with proper approvals
• Ensure compliance with sales tax and exemption certificates; manage Avalara processes
• Reconcile AR subledger to general ledger and support monthly close

Accounts Payable

• Full-cycle AP including vendor setup, invoice intake, three-way match, approvals, and payment runs
• Process ACH, wire, and check payments; optimize terms for cash flow
• Vendor statement reconciliation and discrepancy resolution
• Maintain vendor master data including W-9 collection and 1099 reporting
• Audit expense reports and corporate card transactions for compliance
• Monitor use tax allocations and support tax inquiries
• Reconcile AP subledger to general ledger and support monthly close

Sales and Use Tax

• Manage compliance for sales and use tax across multiple jurisdictions
• Maintain customer exemption certificates and ensure proper application
• Utilize Avalara for tax calculation, reporting, and audit support

Leadership and Operations

• Assign daily work, set priorities, and coach a team of approximately 4 (with potential growth)
• Maintain SOPs and drive process consistency across business units
• Track KPIs such as DSO, DPO, unapplied cash, invoice cycle time, and payment accuracy
• Partner with Accounting, FP&A, Sales, and Operations to resolve issues and improve processes
• Support audits and provide organized documentation for internal and external auditors
• Lead system and process improvements for AR/AP automation

Requirements

Required: 

• 5+ years of AR and AP experience in multi-entity environments
• 1+ years of leadership experience while remaining hands-on
• Strong understanding of GAAP impacts on AR/AP and monthly close processes
• Proficiency in NetSuite (preferred) and Avalara; advanced Excel skills
• Excellent communication and problem-solving skills
• High attention to detail and ability to prioritize in a fast-paced environment

Preferred: 

• Experience with AP/AR automation tools
• Familiarity with sales and use tax compliance and Avalara
• Background in distribution or manufacturing environments